Registering public and user-oriented outreach in Cristin

Instructions for listing public and user-oriented outreach efforts in Cristin. Norsk versjon - Allmenn og brukerrettet formidling i Cristin

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As a researcher, you are responsible for listing your publications in Cristin. The Ministry of Education and Research uses the university's publication lists as a part of the basis for awarding performance-based research funding.

Why should you list your outreach efforts in Cristin? #

Listubg your public and user-oriented outreach efforts in Cristin helps to highlight these activities, and gives the university an overview of the activities themselves. NTNU reports public and user-oriented outreach and communication activities annually to the Ministry of Education and Research, along with scientific publications (see Chapter 3.3, in Norwegian, in the Report and Plans 2011-2012 as one example).

Several NTNU research groups and departments also have internal prizes for research groups that make an effort with public and user-oriented communication and outreach.

However, each researcher must ensure that his or her public outreach activities are listed in Cristin.

What should be listed? #

In general, the rule for listing anything in Cristin is that there be a clear link to NTNU (see also using the correct address when publishing a scientific paper.) Any activity you record in Cristin should be related to:

  • Your professional work at NTNU;
  • Your field of expertise at NTNU, or that your represent in your work at NTNU;
  • Your role or title at NTNU.

Choosing the correct category in Cristin #

Interviews #

Can be listed under one of several categories depending on the type:

  • Interviews in newspapers and magazines should be listed under: Newspaper Article - Interview
  • Interview in media that are not paper-based should be listed under: Media Contributions - Interview
  • If necessary, the following categories should beused: Journal Article - Article in professional or trade publication

Expert Commentary #

Can be listed under one of several categories depending on type:

  • Entries in newspapers and magazines should be listed under: Newspaper Article - Interview
  • Entries in media that are not paper-based should be listed under: Media Contributions - Interview
  • If necessary, the following categories can be used: Journal Article - Article in professional or trade publication

Chronicle #

A published feature article or commentary written by the researcher.

Listed under: Journal article - Commentary

Blog #

Longer posts in social media, relevant to the researcher's work.

Listed under: Information Material - Web pages (information material)

Public Presentations, stands and other oral communication activities #

Public-oriented or user-oriented lectures, participation in events during National Science Week (Forskningsdagene), customized programmes for school visits, tour of field sites, field trips, or the like.

Listed under:

  • Conference contributions - Presentations
  • Describe activities in the comment area.

Contributions on radio or TV #

Listed under: Media Contributions - several alternative subcategories

A rerun of a radio or television programme that has already been broadcast on the same channel should not be listed as a separate activity.

Popular science books #

Listed under: Books - popular science book

Chapter or article in popular science books #

Registered under: Part of book / report - Popular Science chapter / article.

Remember that you must list the book where the chapter will be published.

Contribution to an encyclopaedia / Wikipedia #

  • Contributions to an encyclopaedia / Wikipedia and other online encyclopaedias Information text that is relevant to the researcher's work. This also applies to articles in online encyclopaedias such as Wikipedia.
  • Articles in encyclopaedias that have an ISBN are registered under: Part of book / report - Lexical entry. Remember that title of the book where the chapter has been published must be included.
  • Articles in any online encyclopaedia that does not have an ISBN should be listed under: Information Material - Websites

Contributions to an exhibition or at a museum #

Exhibitions, installations, artwork, video presentation, etc. which are part or all of an exhibition.

Listed under: artistic or museum presentation - with several alternative subcategories

Leaflets aimed at the general public #

Direct contributions of the researcher, of a larger scope.

Listed under: Information Material - Brochures

Research activities with sites specifically aimed at the general public #

Websites with content that is relevant to the researcher's work, where the researcher sends out information targeted to the general public.

Listed under: Information Material - Web pages (information material)

Contributions to a magazine or newspaper #

Registered under: Journal Article - letter to the editor

Note #

Comments on newspaper articles or letters to the editor are not normally listed in Cristin, unless the text is considered to be of particular relevance.

Books #

(Typically, for the general public)

  • Book - Textbook
  • Book - any non-fiction work
  • Book - Encyclopaedia (for an entire work, not just a contribution)

Additional listing guidelines: #

  • Each activity should be listed under only one category. (Example: an interview should be listed either under  "Journal Article - Interview" or "Media Contributions - Interview").
  • If several researchers are involved in the contribution, it should only be listed once, but all of the contributors should be named.
  • Contributions that have been published in different types of media should be listed separately. Example: An article on the same topic that has been published in Gemini, forskning.no and V, should be listed as three contributions. If the same topic has been published in many media the researcher can also note "also published in.."
  • Articles that are published in the same magazine / newspaper as both online and print versions should be listed as one entry, but should refer to the URL in addition to the print media.
  • Any outreach or communication should be listed  with as thorough documentation as possible. For articles or communication that is found on the web, the URL that links to the specific topic in question should be listed, not just the URL of the publication. Researchers should feel free to use the comments field to describe the issue further.

Instructions and help #

Contact #

Cristin's superusers at NTNU (in Norwegian)

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