Temporary guidelines governing physical presence on campus due to coronavirus

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Temporary guidelines governing physical presence on campus due to coronavirus #

Published 18 March 2020, valid until 13 April, or until further notice

Topic page on HSE

See also: Guidelines for necessary work in laboratories

Norvegian version: Oppmøte og besøk på campus 

General requirements  #

Students #

  • Students should not be on campus.
  • Students should not participate in experimental activities or laboratory work as long as campus-based teaching is cancelled. There can be exceptions in special cases for critical experiments related to master's projects.

Employees #

  • To reduce the risk of infection, employees should avoid being physically present on campus.
  • As a main rule, employees should work from home.
  • Employees in risk groups should NOT come to their workplace. When in doubt, check with your immediate supervisor.
  • Employees should not be physically present on campus if they have any type of respiratory symptoms, such as coughing or sore throat, have a fever, are otherwise ill, or are in quarantine.
  • The head of department is responsible for a risk assessment of the activity at the unit, assessment of measures to reduce the risk of infection and their implementation as needed. The occupational health service office can help. The head of the department should maintain a dialogue with partners, such as SINTEF. The dean shall approve activities related to laboratories and experimental activities.
  • For the main administration, division heads are responsible for conducting risk assessments.

Risk assessment before physical presence on campus #

  • Does the activity have to be done physically on campus, or can it be done using digital solutions?
  • Is it possible to carry out the activity while minimizing the risk of infection?
  • Who must be present for the activity to be carried out in accordance with NTNU's HSE guidelines (balance between safety and infection risk)?
  • Is it possible to keep 2 m distance between people who are present?
  • How can it be ensured that only people with critical functions can access the premises?
  • How can adequate cleaning be ensured (for example, in the case of equipment that is used by multiple persons)? Arrangements should be made with Campus Services regarding the type of cleaning required and how frequently the cleaning should be done.
  • Is it possible to ensure adequate and accessible preparedness for problematic/unexpected events?
  • Is it possible to put together groups of people who can fulfil critical functions and / or introduce job rotation (to prevent everyone from getting sick at the same time)?

Measures that MUST be met for physical presence on campus #

  • Employees should as a main rule not depend on public transport to get to work.
  • Minimum distance between employees: 2 metres.
  • Everyone must comply with the Norwegian Institute of Public Health’s measures to limit the risk of infection.
  • Thorough cleaning of equipment, especially equipment used by multiple persons, surfaces and touch points — preferably with disposable cloths (microfibre), Antibac and the like and targeted cleaning of the area. Arrangements should be made with Campus Services regarding the type of cleaning required and how frequently the cleaning should be done.
  • Existing protective measures, including lab coats, gloves, glasses and other personal protective equipment must be used, where they is already required. Any work should be organized so that as little personal protective equipment as possible is needed (both with respect to number of employees and how the work is organized), because there is a shortage of protective equipment in the health care system.

In the case of laboratory work, experimental activities and associated support functions, guidelines must also be followed for necessary work in laboratories.

Measures that CAN be implemented #

  • Shutting down/closing off parts of the premises to prevent unnecessary stays and to increase safety.
  • Guards at main entrances, locking of other entrances, to ensure that only people with critical functions are allowed access.

Examples of situations where there may be a need for physical presence on campus #

  • Management and crisis management: Emergency management, urgent tasks to ensure the operation of the university.
  • Operation of necessary IT services.
  • Digitization of teaching.
  • Operation and maintenance of laboratories, workshops, animal sheds / animals, aquariums.
  • Preservation of property, laboratory equipment, research materials, collections, equipment and other material.
  • Technical and building operations: Operating plants, plumbing, alarm and monitoring systems, security services, security, etc.
  • Necessary cleaning.
  • Necessary construction and maintenance work.
  • Necessary postal handling, including transport and receipt of goods.
  • Questions have been asked specifically regarding laboratory work and experimental activities. We believe that what is described above is adequate for this work as well.

These guidelines apply to NTNU staff, students and collaborators, who have activities on campus.

NTNU reserves the right to redeploy employees, provided that they have the necessary expertise.

Trondheim 18 March, Central Emergency Management Team

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