Temporary guidelines governing physical presence on campus due to coronavirus
Temporary guidelines governing physical presence on campus due to coronavirus #
Norvegian version: Oppmøte og besøk på campus
Table of Contents [-]
- Temporary guidelines governing physical presence on campus due to coronavirus
- Guidelines for physical attendance on campus
- General requirements
- Risk assessment
- See also
Guidelines for physical attendance on campus #
|Type of document||Guidelines|
|Managed by||Central emergency response management|
|Approved by||Central emergency response manager|
|Effective from||18 May 2020|
|Effective until||Until further notice|
|Exempt from public access||Yes|
|Reference||The Government’s central policy of 12 May 2020 – “Ytterligere åpning av universiteter og høyskoler” (Further opening of universities and university colleges)|
|Reference internal documents||Incident management related to Covid 19 in central emergency response management|
|Incident management related to Covid 19 in central emergency response management||Policy for emergency response capacity|
The guidelines apply to NTNU employees, students and partners who have activities on campus. #
The Government’s central policy of 12 May 2020 – “Ytterligere åpning av universiteter og høyskoler” (Further opening of universities and university colleges) – forms the basis for these guidelines.
Further reopening of universities and university colleges from week 20 has now been decided on. This is governed by sections 12 – 12d of the Regulations on infection control measures, etc. in connection with the coronavirus outbreak (the Covid-19 regulations). See also NTNU’s guidelines for infection control and steps to reduce transmission.
General requirements #
Staff and students MUST #
- Clarify the use of areas (offices, office landscapes, laboratories, workshops, common areas, etc) with the line manager.
- Not stay on campus unless this is necessary to perform tasks, maintain the progress of their studies, or complete their study programme, see sections 12 – 12d of the Covid 19 regulations.
- Staff and students in risk groups, or who live with someone who is in a risk group, should continue working from home. They should clarify this with their regular doctor and line manager if necessary.
- Follow the advice of the Norwegian Institute of Public Health (FHI).
- Get to know the NTNU guidelines and measures resulting from risk assessments, and follow these.
- Complete training in infection control.
- Immediately leave the campus and inform the Head of Department or line manager with personnel responsibility if they have symptoms of acute respiratory tract infection.
- Inform the Head of Department, or the line manager with personnel responsibility, if Covid-19 is confirmed.
- Follow the advice to passengers when using public transport.
- Keep a distance of at least 1 metre from others.
- Not enter physically closed areas on campus.
- For laboratory work and experimental activities, also follow the guidelines for necessary work in laboratories and workshops.
Students and staff can be present on campus when they #
- Have clarified the use of premises and any rotation schemes with their manager.
- Have been free of symptoms for 1 day, if they have had a respiratory tract infection.
- Live with someone who has symptoms of acute respiratory tract infection, where Covid-19 is not confirmed or likely.
- Have an identified pollen allergy or other known respiratory condition with typical symptoms (runny nose with clear nasal discharge, watery/itchy eyes).
Students and staff must NOT be present on the campus if they #
- Have symptoms of an acute respiratory tract infection, or suspected Covid-19 infection.
- Are in quarantine, or isolation.
- Have confirmed Covid-19. They must then be in isolation.
- Are a close contact or live with a person who has confirmed Covid-19. They must then be in quarantine.
Managers MUST #
- Ensure that, before partial reopening, a risk assessment has been done in connection with infection control and the total burden. Measures must be implemented and made known.
- Ensure that the premises and workspaces are organized to enable compliance with the rules on infection control.
- Ask whether staff and students have completed the infection-control course.
- Maintain dialogue with partners, such as SINTEF, and dialogue between different NTNU units in the same location.
- Assess the number of employees and students who are granted access to premises; consider rotation schemes for the use of premises and assess who can continue to work or study from home.
- Maintain close dialogue with students and staff who are studying or working from home for various reasons.
- Inform the Campus Services Division via the "e-vaktmester" online service if a student/employee who has been on campus has developed symptoms of acute respiratory tract infection, or has confirmed Covid-19 (personal data about students/employees must not be disclosed).
Use of rooms on campus #
Events, meetings and gatherings regarded as necessary for carrying out NTNU’s core activities, or the administrative or technical support functions that are absolutely necessary to make it possible to carry out our core activities, can be held as long as infection control is safeguarded in accordance with the guidelines in effect at the time.
See the section on the use of rooms in the guidelines for infection control and steps to reduce transmission.
Social events are still cancelled.
Risk assessment #
Factors that should assessed before employees and students return to campus:
- Does the activity need to take place physically on the campus, or it can performed using digital solutions?
- Is it possible to carry out the activity and comply with the infection control rules at the same time, and to ensure an acceptable total burden on people, organization and premises? The following must be taken into account:
- The availability of rooms of adequate size (everyone must be able to have a distance of at least 1 metre to others – this applies in all directions).
- Clarification with partners located on NTNU’s premises.
- Density of traffic in common areas (access roads, toilets, kitchens, changing facilities/locker rooms, etc.).
- Capacity for cleaning (ordinary cleaning, as well as disinfection where applicable).
- Capacity of technical and administrative support functions (for example, Orakel Support Services, health, safety and environment (HSE) services, student services, etc.).
- Opportunity for using premises for different purposes if needed.
- Who needs to be present so that the activity can be performed in an appropriate and proper way (balance between safety and the risk of infection)?
- Are employees and students familiar with NTNU’s health, safety and environment (HSE) guidelines?
- Has everyone completed the compulsory course in infection control (e-learning)?
- Is it possible to organize groups of people who can handle critical functions and/or introduce job rotation (to avoid a situation where everyone gets sick at the same time)?
- Are any employees or students in risk groups, or living with someone in a risk group?
- Can everyone travel to the workplace in a way that keeps them safe from infection?
- Is there adequate availability of necessary cleaning equipment and disinfectants? Are there procedures for local cleaning in connection with transfer between/rotation of workspaces and meeting rooms?
See also #
Updated 19 May 2020