Temporary guidelines governing physical presence on campus due to coronavirus

Temporary guidelines governing physical presence on campus due to coronavirus  #

Norvegian version: Oppmøte og besøk på campus 

Topic page on HSE

Guidelines for physical attendance on campus #

Type of documentGuidelines
Managed byCentral emergency response management
Approved byCentral emergency response manager
ClassificationOpen
Effective from18 May 2020
Effective untilUntil further notice
Exempt from public accessYes
ReferenceThe Government’s central policy of 12 May 2020 – “Ytterligere åpning av universiteter og høyskoler” (Further opening of universities and university colleges)
Reference internal documentsIncident management related to Covid 19 in central emergency response management
Incident management related to Covid 19 in central emergency response managementPolicy for emergency response capacity

The guidelines apply to NTNU employees, students and partners who have activities on campus. #

The Government’s central policy of 12 May 2020 – “Ytterligere åpning av universiteter og høyskoler” (Further opening of universities and university colleges) – forms the basis for these guidelines.

Further reopening of universities and university colleges from week 20 has now been decided on. This is governed by sections 12 – 12d of the Regulations on infection control measures, etc. in connection with the coronavirus outbreak (the Covid-19 regulations). See also NTNU’s guidelines for infection control and steps to reduce transmission.

General requirements #

Staff and students MUST #

Students and staff can be present on campus when they #

  • Have clarified the use of premises and any rotation schemes with their manager.
  • Have been free of symptoms for 1 day, if they have had a respiratory tract infection.
  • Live with someone who has symptoms of acute respiratory tract infection, where Covid-19 is not confirmed or likely.
  • Have an identified pollen allergy or other known respiratory condition with typical symptoms (runny nose with clear nasal discharge, watery/itchy eyes).

Students and staff must NOT be present on the campus if they #

Managers MUST #

  • Ensure that, before partial reopening, a risk assessment has been done in connection with infection control and the total burden. Measures must be implemented and made known.
  • Ensure that the premises and workspaces are organized to enable compliance with the rules on infection control.
  • Ask whether staff and students have completed the infection-control course.
  • Maintain dialogue with partners, such as SINTEF, and dialogue between different NTNU units in the same location.
  • Assess the number of employees and students who are granted access to premises; consider rotation schemes for the use of premises and assess who can continue to work or study from home.
  • Maintain close dialogue with students and staff who are studying or working from home for various reasons.
  • Inform the Campus Services Division via the "e-vaktmester" online service if a student/employee who has been on campus has developed symptoms of acute respiratory tract infection, or has confirmed Covid-19 (personal data about students/employees must not be disclosed). 

Use of rooms on campus #

Events, meetings and gatherings regarded as necessary for carrying out NTNU’s core activities, or the administrative or technical support functions that are absolutely necessary to make it possible to carry out our core activities, can be held as long as infection control is safeguarded in accordance with the guidelines in effect at the time.

See the section on the use of rooms in the guidelines for infection control and steps to reduce transmission.

Social events are still cancelled.

Risk assessment #

Factors that should assessed before employees and students return to campus:

  • Does the activity need to take place physically on the campus, or it can performed using digital solutions?
  • Is it possible to carry out the activity and comply with the infection control rules at the same time, and to ensure an acceptable total burden on people, organization and premises? The following must be taken into account: 
    • The availability of rooms of adequate size (everyone must be able to have a distance of at least 1 metre to others – this applies in all directions).
    • Clarification with partners located on NTNU’s premises.
    • Density of traffic in common areas (access roads, toilets, kitchens, changing facilities/locker rooms, etc.).
    • Capacity for cleaning (ordinary cleaning, as well as disinfection where applicable).
    • Capacity of technical and administrative support functions (for example, Orakel Support Services, health, safety and environment (HSE) services, student services, etc.).
    • Opportunity for using premises for different purposes if needed.
  • Who needs to be present so that the activity can be performed in an appropriate and proper way (balance between safety and the risk of infection)?
  • Are employees and students familiar with NTNU’s health, safety and environment (HSE) guidelines?
  • Has everyone completed the compulsory course in infection control (e-learning)?
  • Is it possible to organize groups of people who can handle critical functions and/or introduce job rotation (to avoid a situation where everyone gets sick at the same time)?
  • Are any employees or students in risk groups, or living with someone in a risk group?
  • Can everyone travel to the workplace in a way that keeps them safe from infection?
  • Is there adequate availability of necessary cleaning equipment and disinfectants? Are there procedures for local cleaning in connection with transfer between/rotation of workspaces and meeting rooms?

See also #

Updated 19 May 2020

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