Guidelines for physical attendance on campus
Temporary guidelines governing physical presence on campus due to coronavirus
Norvegian version: Retningslinjer for oppmøte og besøk på campus
For employees, students and partners with activities on campus
|Type of document||Guidelines|
|Managed by||Central emergency response management|
|Approved by||Central emergency response manager|
|Effective from||10 July 2020|
|Effective until||Until further notice|
|Exempt from public access||No|
|Reference||The Government’s central policy of 12 May 2020 – “Ytterligere åpning av universiteter og høyskoler” (Further opening of universities and university colleges)|
|Reference internal documents||Incident management related to COVID-19 in central emergency response management, letter from the Rector about returning to the Campus from 10 August 2020.|
|Incident management related to COVID-19 in central emergency response management||Policy for emergency response capacity|
The Government’s central policy of 12 May 2020 – “Ytterligere åpning av universiteter og høyskoler” (Further opening of universities and university colleges) – forms the basis for these guidelines.
Reopening of universities and university colleges has now been decided on. NTNU will be reopened from 10 August 2020, according to the Rector's letter. See also NTNU’s guidelines for infection control and steps to reduce transmission.
General requirements #
Staff and students MUST #
- Clarify the use of areas (offices, office landscapes, laboratories, workshops, common areas, etc) with the line manager.
- Staff and students in groups with moderate or high risk, or who live with someone who is in a group with moderate or high risk, shall assess the need of working from home i co-operation with the leader or student adviser. The assessment must be initiated by the person in question.
- Follow the advice of the Norwegian Institute of Public Health (FHI).
- Get to know the NTNU guidelines and measures resulting from risk assessments, and follow these.
- Complete mandatory training in infection control.
- Immediately leave the campus if they have symptoms of acute respiratory tract infection. See In case of illness occurring while persons are present at the workplace. Consider alerting the HSE section.
- Inform the HSE section, tel. 48409065, if COVID-19 is strongly suspected or confirmed.
- Follow the advice to passengers when using public transport.
- Keep a distance of at least 1 metre from others.
- Not enter physically closed areas on campus.
- Pay attention to which places on campus you have stayed, in case of infection tracking.
Students and staff can be present on campus when they #
- Have clarified the use of premises and any rotation schemes with their manager.
- Have been free of symptoms for 1 day, if they have had a respiratory tract infection.
- Live with someone who has symptoms of acute respiratory tract infection, where COVID-19 is not confirmed or likely.
- Are defined as "other close contact" with a person with confirmed COVID-19. Information to other close contacts.
- Have an identified pollen allergy or other known respiratory condition with typical symptoms (runny nose with clear nasal discharge, watery/itchy eyes).
Students and staff must NOT be present on the campus if they #
- Have symptoms of an acute respiratory tract infection, or suspected COVID-19 infection.
- Are in quarantine, or isolation.
- Have confirmed COVID-19. They must then be in isolation.
- Live with, or have eqiuvalent close contact with a person who has confirmed COVID-19. They must then be in quarantine.
Managers MUST #
- Ensure that, before reopening, a risk assessment has been done in connection with infection control and the total burden. Measures must be implemented and made known.
- Assess the number of employees and students who are granted access to premises; consider rotation schemes for the use of premises and assess who can continue to work or study from home.
- Ensure that visitors needing acces to campus, e.g service personell and craftsmen are introduced to NTNU infection control guidelines and local routines.
- Ensure that the premises and workspaces are organized to enable compliance with the rules on infection control.
- Ask whether staff and students have completed the mandatory infection-control course.
- Maintain dialogue with partners, such as SINTEF, and dialogue between different NTNU units in the same location. In Gjøvik and Ålesund, the Vice-Rectors are responsible for maintaining this dialogue.
- Maintain close dialogue with students and staff who are studying or working from home for various reasons.
- Upon request, assist the municipal health service in infection detection.
Use of campus areas #
Professional events #
Events and gatherings regarded as necessary for carrying out NTNU’s core activities, or the administrative or technical support functions that are absolutely necessary to make it possible to carry out our core activities, can be held as long as infection control is safeguarded in accordance with the guidelines in effect at the time.
Social events #
Lectures and work on campus are not covered by this.
- Lecture rooms: Non-alcoholic student activities, initiated by the faculty, department and the buddy programme (Fadderuka), can be carried out in weeks 33 and 34 (10–21 August).
- Common areas and other rooms: Events and stands can not be held indoors in August and September.
- Outdoor areas: Events and stands can be held.
- Notify the Campus Services Division about the event via NTNU Help (Campus, buildings and rooms).
Other social events may not be held as of now.
NTNU guidelines, Regulations relating to short-term booking of events, Area regulations and advice and measures regarding events, gatherings and summer activities (fhi.no) must be followed.
NTNU's emergency management will make a new assessment during September.
Risk assessment #
Factors that should assessed before employees and students return to campus:
- Is it possible to carry out the activity and comply with the infection control rules at the same time, and to ensure an acceptable total burden on people, organization and premises? The following must be taken into account:
- The availability of rooms of adequate size (everyone must be able to have a distance of at least 1 metre to others – this applies in all directions).
- Clarification with partners located on NTNU’s premises.
- Density of traffic in common areas (access roads, toilets, kitchens, changing facilities/locker rooms, etc.).
- Capacity for cleaning (ordinary cleaning, as well as disinfection where applicable).
- Capacity of technical and administrative support functions (for example, Orakel Support Services, health, safety and environment (HSE) services, student services, etc.).
- Opportunity for using premises for different purposes if needed.
- Is it more practical to carry out the activity through digital tools?
- Who needs to be present so that the activity can be performed in an appropriate and proper way (balance between safety and the risk of infection)?
- Are employees and students familiar with NTNU’s guidelines?
- Has everyone completed the compulsory course in infection control (e-learning)?
- Is it possible to organize groups of people who can handle critical functions and/or introduce job rotation (to avoid a situation where everyone gets sick at the same time)?
- Are any employees or students in risk groups, or living with someone in a risk group?
- Can everyone travel to the workplace in a way that keeps them safe from infection?
- Is there adequate availability of necessary cleaning equipment and disinfectants? Are there procedures for local cleaning in connection with transfer between/rotation of workspaces and meeting rooms?
Change history #
Latest update 10 July 2020