Guidelines for physical attendance on campus

(Videresendt fra Temporary guidelines governing physical presence on campus due to coronavirus)

Temporary guidelines governing physical presence on campus due to coronavirus 

Norvegian version: Retningslinjer for oppmøte og besøk på campus 

Topic page on HSE

General requirements #

Staff and students MUST #

  • Clarify the use of areas (offices, office landscapes, laboratories, workshops, common areas, etc.) with their manager.
  • Get to know the NTNU guidelines and measures implemented locally at their unit.
  • Complete the compulsory course in infection control.
  • In cooperation with their line manager or student adviser, assess the need to work from home if they belong to groups at moderate or high risk, or live with someone at moderate or high risk. Each individual is responsible for raising these issues.

Students and staff can be present on campus when they #

  • Have clarified the use of premises and any rotation schemes with their manager.
  • Are asymptomatic after a respiratory tract infection.
  • Have tested negative for Covid-19 and have some residual symptoms, such as a slight cough or a blocked or runny nose.
  • Live with or have been in close contact with someone who has symptoms of an acute respiratory tract infection, where Covid-19 has not been confirmed or is not likely.
  • Have an identified pollen allergy or other known respiratory condition with typical symptoms (runny nose with clear nasal discharge, watery/itchy eyes)

Students and staff must NOT be present on campus if they #

Special requirements #

Manager's responsibility #

The manager must

  • Ensure that a risk assessment has been done in terms of infection control and the overall load. Measures must be implemented and communicated.
  • In situations where the infection control rules and the premises do not allow a full return to campus, consider rotation schemes for the use of premises and assess who can continue to work from home.
  • Ensure that visitors who need access to campus, for example, service staff and tradespeople, are familiar with NTNU’s guidelines for preventing infection and relevant procedures at the unit.
  • Ensure that premises and workspaces are organized to make it possible to comply with the rules for preventing infection.
  • Ask whether staff and students have completed the compulsory course in infection control.
  • Maintain dialogue with partners, such as SINTEF, and dialogue between different NTNU units in the same location. In Gjøvik and Ålesund, the Vice-Rector is responsible for this dialogue.
  • Maintain close dialogue with students and staff who are studying or working from home for various reasons.

Measures for preventing infection on campus #

  • Always keep a distance of at least 1 metre from others. 
  • Ensure good hand hygiene (wash with soap and water, or use hand sanitizer)
  • Limit physical meetings and breaks where several people meet. Use videoconferencing instead of physical meetings/discussions/supervision/courses where this is practical. 
  • Keep paper towels and hand sanitizer easily accessible.  Report any need for equipment in e-custodian.
  • Avoid touching the most frequently touched surfaces
    1. Use your elbow to open doors
    2. Use a tissue or similar when you touch a door handle
    3. Use your access card or your little finger when you enter your access code
  • Clean objects and surfaces that many people touch, such as armrests and tables in meeting rooms and lunch areas.
  • Limit sharing of equipment and materials (such as pencils, pens, tablet computers, or PCs). Equipment that is shared must be cleaned by the user after use.
  • Limit the time you spend in areas with high traffic
  • Create local procedures for use of and hygiene in kitchenettes/lunch rooms.
  • Limit the use of public transport as far as possible. Use a face mask if you need to use public transport.
  • Limit movement between different workplaces, as far as possible.

Use of face masks #

Face masks must be used on campus in situations where social distancing (> 1 m) is difficult:

  • When there is a risk of crowding and in high-traffic areas, such as common areas that are open to the public:  entrances, corridors, libraries, cafeterias, lifts, etc.
  • Work and teaching situations at NTNU where it is not possible to keep a 1 m distance, such as some types of laboratory work. 

Public transport and taxi:

  • Face mask is recommended when using taxi, public transportation and in public, indoor premises where you can not keep at least one meter distance.

It is emphasized that the use of face masks cannot replace, but can supplement the other basic measures for preventing infection: Keeping a distance from others, practising good hand and cough hygiene, and staying at home if you feel ill.

 If a face mask is used, it must be of an approved type and must be used correctly:

  • Medical face masks: Disposable face masks, which comply with the standard EN 14683:2019+AC:2019 and bear the CE mark. “Type I” masks are recommended for use in public spaces (“Type II” is reserved for the healthcare sector).
  • Cloth face coverings (fabric masks): Home-made or manufactured face coverings made of textiles or other washable materials. Cloth face coverings must comply with the European guide CWA 17553:2020.
  • Correct use of cloth face coverings

 See the video from the Norwegian Institute of Public Health (FHI) about the correct use of face masks. 

The general rule is that medical face masks must not be reused. Cloth face coverings must be washed at 60° C between each use. Other forms of cleaning/disinfection are not recommended. Cloth face coverings that are clean must be stored separately from used ones. In situations where a mask must be used several times during a short period, for example when this is compulsory at cafés and restaurants, use of a new or clean face mask is recommended every time a mask is used.

Contact #

Type of documentGuidelines
Managed byHSE Section
Approved byHead of HSE Section
Last update27 July 2021
Effective untilAugust 2021
Exempt from public accessNo
Reference internal documents

Rector’s memo 10 November 2020  “Fysisk tilstedeværelse på campus – om hjemmekontor og digitale møter under koronapandemien” [“Physical presence on campus – about working from home and online meetings during the coronavirus pandemic”]

These guidelines are subject to: Policy for emergency response capacity

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