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Submitting your doctoral thesis - PhD

Norsk versjon: Levere doktorgradsavhandling
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Prior to handing in your thesis, you must have completed the compulsory coursework component of at least 30 ECTS. You can check for yourself which courses are registered as completed at Studentweb.

Along with your thesis, you have to hand in an application for having your doctoral thesis evaluated for the degree of PhD. The number of copies and which attachments to include will depend on your faculty.

If your funding has ended and you do not have a new employer when submitting your thesis or if your employer requires confirmation, you may ask the faculty for confirmation that you have handed in your thesis.

Faculty of Architecture and Design #

The compulsory coursework component must be approved before handing in the thesis. A transcript can be ordered through studentweb, at the Department or Faculty.

The application (pdf | doc) is sent to the department with the following attachments:

  • Doctoral thesis
  • Declaration from co-authors
  • If applicable: Documentation of necessary permits cf. Section 5.2 of the PhD-regulations
  • Documentation of completed coursework component

If the application is approved, the department proposes an assessment committee to the PhD Programme Board at the Faculty via the PhD-coordinator. A suggested date for the defence should be included. The Faculty sets a deadline and ensures that everything is according to the PhD-regulations. The PhD Programme Board approves the committee.

Faculty of Engineering  #

Application for assessment is submitted through the department.

Attachments:

  • 1 copy of the thesis
  • If applicable: Documentation of necessary permits, cf. Section 5.2 of the PhD-regulations
  • If applicable:Statements of co-authorship, cf. Section 10.1 in the Regulations
  • Documentation of completed coursework component

Faculty of Humanities #

Application for assessment is submitted electronically to the Faculty. It is important that you have notified the department ahead of time so that they can find a suitable assessment committee.

Attachments:

  • Electronic copy of the thesis
  • If applicable: Declarations from co-authors
  • If applicable: Documentation of necessary permits cf. Section 5.2 of the PhD-regulations.

The Faculty covers printing expenses for five copies of the thesis at NTNU Grafisk senter. You may keep one of the copies yourself, the other four must be handed in to the Faculty. Contact the Faculty for information on cost place and project number. The Faculty has no specific requirements concerning design and script, but we recommend that this version of the thesis is printed in A4. The most important thing is making sure that the thesis is easy to read for the assessment committee. The front page should contain your name, the title of the thesis, department, faculty, and that it is submitted for the PhD-degree.

Faculty of Information Technology and Electrical Engineering #

Application for assessment (pdf | doc) is submitted directly to your department.
Notifiy the department ahead of time so that they can find a suitable assessment committee.

Attachments  #

  • Electronic version of thesis 
  • If applicable: Declarations from co-authors
  • If applicable: Documentation of necessary permits cf. Section 5.2 of the PhD-regulations.
  • Statement from main supervisor (pdf | doc)

How to print your thesis.

Recommended applications for assessment are sent to the Faculty, along with a letter including the proposal for an assessment committee.

Faculty of Medicine and Health Sciences #

Application for assessment (pdf | doc) is handed in through the department.

Attachments:

  • One paper copy of the thesis
  • Electronic copy of the thesis (submit to postmottak@mh.ntnu.no)
  • Documentation of completed coursework component (contact phd@mh.ntnu.no)
  • Certified copies of Master’s degree certificate (or equivalent)
  • Complete list of publications
  • Declaration on whether parts of the thesis has been used previously for a graduate degree, whether it has been submitted at another institution and whether it is being submitted for the first or second time.
  • Statement from your main supervisor

More information on completing your PhD at the Faculty of Medicine and Health Sciences

Faculty of Natural Sciences  #

The application for assessment is submitted through the department.  

In addition to the application form, the following attachments should be handed in:

  • Doctoral thesis - Contact your department concerning number of copies
  • If applicable: Documentation of necessary permits, cf. Section 5.2 of the PhD-regulations
  • If applicable: Statements of coauthorship, cf. Section 10.1 in the Regulations
  • Documentation of completed coursework component

Faculty of Social and Educational Sciences #

You should notify your department in advance of submitting your thesis. This will make them able to contact possible members of the assessment committee.

Application for assessment is submitted through the department with the following attachments:

  • 5 copies of the doctoral thesis
  • Electronic version of the thesis by email to the Faculty
  • If applicable: Statements of co-authorship, cf. Section 10.1 in the Regulations
  • Documentation of completed coursework component

On the front page, you should write your name and the title of the thesis. The front page should also contain information about which Faculty/department the thesis should be evaluated with and the degree it is to be evaluated for.

Errata list #

Once you have submitted your thesis, the only changes you are allowed to make are correcting formal errors. If you wish to correct formal errors you must prepare a complete list of the errors in question and submit the list no later than four weeks before the committee is scheduled to submit their report. Correction of formal errors may only take place once.

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