Responsibilities during the execution phase

Who is responsible for what in the execution phase of the doctoral programme? Norsk versjon: Doktorgrad - gjennomføringsfasen

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PhD candidate/Doctoral Candidate #

  • Prepares and update the research plan regularly.
  • Follows up action and progress plans. Here's the progress report form:
  • Informs the supervisor if there are non-conformances or factors that make progress difficult
  • Completes the organized academic training as planned.
  • Documents experiments and trials, fieldwork, etc. where this is relevant.
  • Prepares written notes as a basis for supervision meetings and short reports after formal supervision meetings when required.
  • Works continuously with upgrading and maintenance of literature references.
  • Helps to plan any duties required in addition to the thesis work, and to carry out these duties as agreed.

Supervisors #

Main supervisor #

  • Primary academic responsibility
  • Must stay informed about your progress
  • Is responsible for reporting any non-conformances and concerns
  • Coordinates the supervision of your work

Supervisors #

  • Help you to become integrated in the academic community
  • Stay updated with the latest research
  • Help you to get in touch with relevant national and international research communities
  • Promote internationalization in the doctoral programme
  • Help you to find good channels for publication of your thesis

The Department #

  • Offers you good working conditions in an attractive and inclusive environment, both academically and socially.
  • Ensures that any required duties are in line with the regulations and do not get in the way of completing your degree in the nominal time.
  • Conducts performance assessment interviews with all the PhD candidates.
  • Receives and deals with expressions of concern, and takes necessary steps in cooperation with the Faculty.

Measures for academic and social inclusion #

In this phase, the academic groups can take a variety of actions to help prevent you from feeling isolated with your doctoral project. Some good examples are:

  • Academic seminars at the department, focused on relevant issues, to which PhD candidates are invited.
  • Participation in active research groups.
  • A workplace in/close to your academic environment (the group specializing in your discipline).
  • Establishing networks and cooperation with relevant research groups at other institutions / academic environments.
  • Participation in international research groups (this may well take place together with your supervisor).
  • Defining suitable assistant tasks early in the doctoral programme (in connection with required duties).
  • Including all PhD candidates in the department's common email list.
  • Establishing regular meeting points, such as monthly lunches, where PhD candidates can raise relevant issues and questions with the PhD programme coordinator or the Faculty management, and can obtain information about the representatives of PhD candidates at the Faculty.
  • Providing support for forums, gatherings, etc. for PhD candidates.

The Faculty #

  • Maintains effective procedures for financial reports, leaves of absence, sickness absence, etc.
  • Keeps track of progress in relation to the plan. Also prepares at least one annual report and thorough evaluation during the doctoral programme.
  • Records non-conformances and concerns, and takes necessary measures in cooperation with the department / supervisor.
  • Has the overall responsibility for the internationalization of the doctoral programme.
  • Takes steps to improve supervisor skills
  • If you want to abandon your doctoral programme, the Faculty explores the reasons and discusses the situation with you. The aim is to help you carry on with your doctorate.

Project "hearing" #

An example of good practice to inspire the faculties:

This is an initiative to support quality assurance and inclusion of the doctoral candidate in the academic community by arranging a "hearing". Some faculties organize a hearing during the first phase of the doctoral programme.

After about a year's work, you present your project at an open meeting for the Faculty. The doctoral committee schedules regular times for this every semester. Hearings can last 1.5 hours for each candidate. A brief version of the project description is distributed in advance so that participants can prepare for the hearing. Supervisors must attend, and the main supervisor can present a short introduction to the topic. The candidate holds a short presentation of 30 minutes, and receives comments and criticism from the audience. It is possible to designate an informal opponent who is familiar with the discipline, who can prepare comments.

Purpose of the hearing #

  • Inform the Faculty about research in progress.
  • Give doctoral candidates experience in presentation and receiving comments in a critical research community.
  • The hearing also provides an opportunity for the Faculty to assess quality, progress, and any need for follow-up.
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