Regulations regarding second jobs
A second job or external work, includes both paid and unpaid engagements, or committee work that you may undertake outside of your normal job at NTNU. This also applies to businesses you own or that you are part owner of.
Norsk versjon - Sidegjøremål
What is external work? #
NTNU wants to provide a basis for employees to participate in the community. A second job or other work outside NTNU can give you knowledge, engagement and motivation that can strengthen your work at NTNU.
External work includes both paid and unpaid engagements as well as positions such as committee work outside your job at NTNU. It also includes any business that you own, or where you are a co-owner.
Why do you need to register external work? #
To ensure transparency in our activities, all employees are asked to register external work such as second jobs and committee positions outside NTNU.
In some cases, external work may be in conflict with your job at NTNU, for example in relation to impartiality, intellectual property rights, use of resources or work capacity. In these cases, the external work must be approved by your manager.
How do you register external work? #
NTNU is constantly working to simplify systems and processes at NTNU. So you can now register all types of external work in the same type of form, and you no longer need to distinguish between reporting external work and applying for approval.
- Open the “waffle” menu at the top left corner of Min Side ("My Page") on Innsida
- Open the HR portal (PAGA)
- In the menu (stripes) at the top left: choose “Skjema/Oppgaver” (“Forms/Tasks”) and the tab “Nytt skjema” (“New form”)
- Choose “Tilleggsopplysninger” (“Additional information”) under the heading “Personlige forhold” (“Personal details”)
- Click “Legg til” (“Add”) and choose “5000 Sidegjøremål” (“5000 External work”)
- Fill in the form and save it
- Click “send” (validation of the information you have entered)
You can change the information registered about your external work (for example, remove a position or extend the date) by opening external work that you have registered previously, updating the information and then clicking “send” in the same way as described above.
What kind of external work needs to be approved? #
Most external work will not be a problem. Your manager must consider and approve external work that
- must be done during normal working hours.
- involves the use of NTNU’s resources.
- might involve a conflict of interests or resources between you/your client and NTNU.
- might compete with NTNU’s own activities.
- involves a long-term or extensive commitment.
- might create doubts about your impartiality.
Key principles for considering permission to do external work #
You have the right to do a second job for another employer or run your own business. But you may not take external work that
- is forbidden.
- is governed by regulations or agreements that you are supposed to avoid.
- limits or hinders your ordinary work, unless you have special instructions or permission to do the external work.
- requires you to work with or contribute to disloyal competition with NTNU.
- causes a potential conflict of interest that could regularly disqualify you for your NTNU assignments.
- might put you at risk of a loyalty conflict with NTNU.
- involves using trade secrets or research secrets in a disloyal way.
- damages your position or NTNU’s reputation.
Appeal against a decision #
You can appeal to the Sidegjøremålsnemnda (the appeals committee for decisions on external work) against a decision on whether you can do external work. How appeals of decisions on external work are handled (in Norwegian).
Relevant regulations #
- NTNU Board Item regarding the guidelines (in Norwegian)
- NTNU Board Item on establishment of the Sidegjøremålsnemnda appeals committee for decisions on external work (in Norwegian)
- Statens personalhåndbok (the Personnel Handbook for State Employees) Section 10.13 (in Norwegian)
- Statens etiske retningslinjer (Ethical Guidelines for the Public Service – an English translation is available, but it is not up to date)