Publishing and delayed publication of theses
Information intended for students and employees, concerning the publication of student thesis in the institutional archive -- NTNU Open, delayed publishing and related activities for bachelor and master theses at NTNU.
Norsk versjon - Publishing and delayed publication of theses
Publishing in NTNU Open
All bachelor and master theses delivered through Inspera Assessment can be automatically published in NTNU Open, the University's institutional archive. The publishing process will follow as soon as the grading of your thesis is finalized. The choices you make when delivering the thesis in the exam system (Inspera Assessment) descides whether, and how, your thesis is published in NTNU Open. Please notice that if the recieved grade is "not passed / F", the thesis will not be published, as it is not considered as a final thesis.
The Publication of a Thesis
The publication of a thesis in NTNU Open entails making the thesis and any attachments openly available for viewing and downloading online. This includes that the thesis is searchable online.NTNU encourage all students to publish their thesis, as a contribution to NTNUs open research. In addition, it gives the student easy access to the thesis. Per example sending it to a future employer, or to friends and family.
The three requirements for being able to publish your thesis are:
- You need to recieve a passing grade (E and above)
- Your thesis does not contain any confidential information. Information about this is included further down on this page
You choose whether you want to publish your thesis and attachments Inspera. You can find information about how you deliver a theis in Inspera by following this link
Note that the meta data (title, abstract, author(s), supervisor(s), and language) will be published regardless of your choice to publish.
- The publishing agreement is an agreement between a student and NTNU about the publishing of a thesis
- Signing the agreement is done as a part of delivering the thesis in NTNUs exam system (Inspera Assessment). In other words the answer you give in Inspera to the question of whether you want to publish your theses is the approval to the publishing agreement.
- The current version of the publishing agreement is version 1.0, and it can be downloaded here.
It's the Students Choice
- A thesis is viewwd as intellectual property, and thus has copyright to their own work. Thus, it is up to the student to determine whether the thesis should be published. Read more about copyright to student work by following this link. The right to choose whether the thesis is published or not is up to the student for an unlimited time period. Information about how to change the publishing agreement is included at the bottom of this page
- NTNU encourage all students to publish their thesis, as a contribution to NTNUs open research. In addition, it gives the student easy access to the thesis. Per example sending it to a future employer, or to friends and family.
Delayed publication of a thesis involves postponing the publication. Delayed publication can be agreed upon through the masters agreement, or in the standard agreement on cooperation with an external organization. It is possible to have full or partial postponement, with a maximum duration of three years. The need for postponed publishing must be justified.
Common reasons for delayed publication are if the thesis is intended for later work on publication or higher degree, or in order to collaborate with a company working in this area in a competitive market.
Contact your department if you are unsure of how you should proceed.
Note! Delayed publishing can be turned on in Inspera until the metadata and thesis is automatically published. In practice this means that delayed publishing has to be turned on a few days after grading is made available to the student. If delayed publishing is neccessary to turn on after the thesis is published contact the university library. Contact information for the publishing group at the library is found here.
Confidential or strictly confidential
In most cases a student thesis should be delivered through Inspera Assessment. However, if the information in the thesis should be classified as confidential or strictly confidential. NTNU has classification system for identifying confidential or strictly confidential material. Unfortunately, it is only avilable in English. Contact your supervisor, and/or department if you suspect that your thesis may fall under this classification. Per example if you have personal information as, or state secrets as part of your thesis.
Frequently asked questions – why isn't my thesis published yet?
The publish date is determined by the following:
- the date the grading of your thesis is concluded
- the deadline for complaints needs to be expired
- there is no infomation about delayed publication
- you have agreed to publish your thesis
The system checks regularly if the thesis is ready for publication
Frequently asked questions – change my publishing choice afte the deadline
Contact your department. They will find information about how to help with your perticualr case in the Norwegian version of this user guide.