Questions and answers concerning the annual progress report for PhD-candidates and supervisors at NTNU.

Norwegian version - fremdriftsrapportering - ofte stilte spørsmål

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Why do I have to report on my progress?

As long as you are a PhD-candidate at NTNU, you must report on your progress annually (Section 10-1 in the PhD-regulations). If you have recently started your position (less than 3-4 months ago), you will not be asked to report until next year. The same applies if you have started a PhD position but have not yet applied for admission to the PhD programme, or if you have submitted your PhD dissertation.

Prolongation of right to study

You can not use the progress report to apply for an extension of your study or employment period. If you need a prolongation of right to study, contact the PhD coordinator at your Department or Faculty.

You can read about delays during the PhD period here.

How will my answers be used?

The progress reports are used to consider steps towards better follow-up of candidates and supervisors, as well as general improvement of the PhD-programmes. We want to ensure that candidates and supervisors have the necessary support and assistance.

The answers are used in following up the individual candidate and supervisors. The answers may also be used as part of anonymized statistics.

Will my answers be treated securely?

Yes. Your answers will be treated confidentially. Only a few persons (NTNU administrative staff), who have been trained in managing this type of data, will have access to the answers.

Who handles my answers?

The answers are handled by NTNU administrative staff responsible for PhD support, or NTNU management with leadership responsibilities in the PhD-education. Statistical summaries will be made available for relevant managers.

Can candidates and supervisors gain access into each other’s responses?

No. Applications for access will be treated on an individual case by case basis and in accordance with current law and regulations. This will be done in close cooperation with the candidate and supervisor in question.

I am asked to report in a system called "Nettskjema". Is this ok?

Yes. NTNU has entered into an agreement with UiO who supports the application Nettskjema. We can use this application to receive progress reports. The system has been through a risk assessment and can be safely used for handling confidential information.

Will my response be deleted?

Your response will be archived in NTNU’s archive system ePhorte in accordance with Section 1 in the Norwegian Archives Act. Your response will be deleted from the online system (Nettskjema) once the administrative procedures related to this year’s progress reports are completed.

I cannot access the report

You may get an error message if you try to log on using only your username. Try typing your username as "username@ntnu.no". If you still get an error message, please contact NTNU Hjelp

Can I access my answers after submitting my report?

For candidates: Yes, if you reopen the link in the email you will be able to access the answers you submitted
For supervisors: To access the answers you submitted, please contact the the executive officer responsible for the PhD education at you faculty.

Can I submit my progress report after the deadline?

Nettskjema will be closed when the deadline for responding has expired. After Nettskjema is closed, you must contact the Faculty for a request to submit your form.

For more information, see

• Wiki: Follow-up during the PhD-period
• Regulations for the Philosophiae Doctor Degree at NTNU
• Regulations concerning terms and conditions of employment for the posts of
  post-doctoral research fellow, research fellow, research assistant and resident Official version only available in Norwegian.

Contact

Please contact your Faculty if you have any questions concerning the progress report