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Procedures for exchange students

Procedures for current international exchange students at NTNU.

If you are an NTNU student wishing to go abroad on exchange, see topic page about studying abroad


New international students #

Useful information about registering for courses, Studentweb, immigration, health, financial matters and more


Arrival confirmations for Erasmus+ exchange students #

Gjøvik #

Please bring your arrival confirmation form to the Orientation Week or come by the Office of international relations in the Gneis building, next to the Student Information Centre. 

Trondheim #

In Trondheim, NTNU has a standard arrival confirmation that will be distributed during Orientation Week. If you cannot meet on your assigned time during Orientation Week, you can get it at the Office of International Relations after Orientation Week is over. Please bring official ID.


Learning Agreements #

Gjøvik and Ålesund #

Contact your exchange coordinator if you need to make changes to your Learning Agreement.

Trondheim  #

If your Learning Agreement has not been signed, or you have changed your courses, you will need to get it signed at the Office of International Relations after Orientation Week is over.

You can change your courses up until the deadline for registering for courses. It is your responsibility to make sure you are eligible to take the new courses. Once you have made your final course selection, go to the Office of International Relations to have your Learning Agreement signed (after Orientation Week).

You will only need to update the second part of the Learning Agreement, which is the part that says “Changes to the original” or “During the mobility”, or similar.


Departure confirmation for Erasmus+ exchange students #

Gjøvik #

  • When you finish your stay at NTNU, you will need a departure confirmation from the Office of International Relations. Please bring the departure confirmation form from your home university to the Office of international relations located in the Gneis building, next to the Student Information Centre
  • The earliest you can get your departure confirmation is five days before you leave

Trondheim #

  • When you finish your stay at NTNU, you will need a departure confirmation from the Office of International Relations
  • You will also  need to bring a confirmation from the Library stating that you have no outstanding loans with them. The “library slip” can be picked up from any NTNU library
  • The earliest you can get your departure confirmation is five days before you leave
  • NTNU in Trondheim only signs a standard departure confirmation

Extension / prolongation of exchange studies #

Exchange students accepted for a stay at NTNU may apply for a prolongation/extension of their studies for another semester.


Exam results and transcripts of records #

You can view your exam results and order copies of your grade transcripts in Studentweb. Note that you will not receive a transcript without ordering it. Most exam results are available sometime in January for the fall exams and sometime in July for the spring exams. 

  1. Wait until you have received all your semester grades 
  2. Log on to Studentweb: After your right to study at NTNU has expired, you will not be able to use your regular username and password. To log on, you will need the ID number and pin codes  you received by email before starting your studies at NTNU
  3. In Studentweb, click on ‘Results’ in the column up top, then find ‘Order transcript’ on the bottom of the page
  4. Select the address where the grade transcript should be sent. There is no problem sending the transcript abroad. You can change both your home address and your semester address in Studentweb
  5. Click order and your transcripts will be sent

Contact information #

Contact information for international students

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