Plagiarism...

Plagiarism control - Using the Urkund web-inbox

This page only applies to academic and administrative staff.

The page explains how to use Urkund's standalone internet solution, the "Urkund web-inbox", for plagiarism control of texts. 

Norwegian: Bruke Urkund web-inbox.

What does Urkund do? #

Urkund compares a submission with previously submitted texts and answers to assignments at NTNU and texts available via sources on the internet. The system performs an analysis and compiles a report indicating similarity in percentage (hit percentage) between the submitted text and texts in other sources. The report provides direct reference to sources and text in sources that have similarities. Note: NTNU's database of texts is exclusive to NTNU. Texts are, as of today, not compared with texts in databases of other institutions.

User Guide for how to understand the analysis report can be found at Innsida: Understanding the Urkund analysis report.

How to deliver texts for plagiarism control? #

Texts (answers to assignments) can be submitted in 3 different ways:

  1. Upload the text via Urkund's web interface to the teacher's account.
  2. Send the text via e-mail directly to the teacher's account in Urkund.
  3. Deliver the text in Blackboard or Inspera.(The Blackboard integration is planned available autumn 2017.)

This guide describes methods 1 and 2. Urkund's web interface is so far only in English. The English menu choices are used in this guide.

Log in when you have an account #

  1. When you have created a user (see below) you can log in directly via this:   Urkund login
  2. If you want to create a bookmark in your browser, copy this link and save to a bookmark: "https://secure.urkund.com/Shibboleth.sso/DS?entityID=https://idp.feide.no&target=https://secure.urkund.com/account/Shibboleth.aspx"
  3. If you are already logged in via Feide, you will be directed to your account in Urkund. If you are not logged in, you will come to Feide login.
  4. If you do not have access to the links shown above, you can always log in at http://www.urkund.com/en/ as explained below step by step.

Get started and create user #

To use Urkund, you must create an analysis account in Urkund. This is done the first time you log in to Urkund using Feide.

  1. To register and log in for the first time, follow the steps below or go straight to item 7 using this:   Urkund login
  2. Go to http://www.urkund.com/en/ and click on " Log in ".  Login
  3. Click on " Log in to the Urkund system " in the "Access Portal".  Access portal
  4. Use "Shibboleth login".  Login Page, Shibboleth
  5. Find NTNU by clicking on the drop down menu. (Tip: By pressing "N" on the keyboard you scroll through the institutions beginning with "N" and come faster to NTNU.) Select "Norges teknisk-... ".  Select your organisation.
  6. Click on "Login using Shibboleth".  Login using Shibboleth.
  7. The first time you log in, you come to this page to validate Feide details. Uncheck " Accept for future " and click " Yes, continue ".  Swept Approval
  8. You come to this page to set up your account in Urkund. Keep information as is, do not change anything. Review "Terms of Service" and then check for "I Accept Urkund's Terms of Service". Then click on "Create".  Account setup accept.
  9. The page "Registration complete appears". Click on "Proceed to your account".  Registration complete.
  10. You will enter your account and page (inbox), whereupon texts sent to your account and result from the plagiarism control will be displayed. You have now created an account and can start using Urkund.  Start page
  11. Once you have created a user, you can log in as explained above.

Web interface #

The Urkund web interface looks like this: Web Interface

  1. "Urkund logo" - If you are lost, you return to the top level by clicking on the logo.
  2. "Analysis Address:" - Name of your account in Urkund. Texts can be sent by e-mail directly to your account in Urkund. In order to ensure you keep track of texts submitted to Urkund, we recommend that you upload these yourself, possibly by assistants you have in your course.
  3. Contents and structure of your account - The number in "()" shows the number of documents located at the top level in the folder structure.
  4. Menu to move documents and folders. The menu becomes active when ticking off one or more documents.
  5. Create and use folders - You can create folders to make a structure and keep track of incoming submissions. Eg. a folder for each course.
  6. Settings - Under "Settings" you change your preferences.
  7. "Refresh" - Refresh the web page. Eg. to view the latest received documents.
  8. Search for documents and persons who have submitted documents.
  9. Buttons to scroll back and forth in the list.
  10. Help function.
  11. Upload documents - Upload of documents directly to your account.
  12. Your user profile and preferences.
  13. List of documents in your account. You can sort on each column. The most important columns are: List of your documents
    1. (1) Box to tick all or single documents to move to another folder.
    2. (2) Number in "%" (hit percentage) indicating similarity to other documents.
    3. (3) Reference ID of the document in the database.
    4. (4) Name of submitted document.
    5. (5) e-mail address of the person who submitted the document.
    6. (6) Time the document was received in the database.

Contents and structure of your account #

By clicking the checkmark to the right of "()" or your analysis address on the top, you will see the contents of your account with folders and files. Content in analysis account

The numbers in "()" behind each folder are the number of documents in the folder. At the bottom you find the number of documents sent from your e-mail address. Text and numbers within "[]" are for example the course code that you can include in the folder name when you create this. By starting the subject field in the e-mail containing the document to be controlled with "[course code]", the submitted document is automatically sorted to the right folder. NB! The folder must be created first!.

Back to Chapter "Web Interface".

Create and use folders #

  1. To keep track of submissions we recommended to create folders, for example for each course.
    1. (1) Follow the steps in the figure by clicking " New folder ". Create New Folder
    2. (2) Enter a name for the folder.
    3. (3) Fill in "Course code". Eg. "NE4321".
    4. (4) Select 4, 5, 6, 7 and 8 as appropriate.
    5. (5) Finally, click on " Update " and the folder will be created.
  2. To see the folder "New Topic - [NE4321], click the checkmark to the right of parentheses, "()". New Folder Created
  3. Attachments in e-mail starting with "[NE4321]" in the subject field will automatically be sorted to the folder with the code "NE4321". (This applies also to the subject field when uploading a document, see below) Subject in e-mail
  4. Once the document has been received and processed, you find it in the correct folder. The number of documents has been updated, ref. 1 and 2 in the picture. Document in New Folder
  5. When you enter the folder, you find the document and the hit percentage from the analysis. Contents in NE4321

Back to Chapter "Web Interface".

Settings #

In "Settings" you can, among other things, specify how Urkund communicates with you and whether any sources should be excluded from the analysis.

  1. Click on " Settings " at the top of the interface.
  2. Make your choices.
  3. If you click "Send submitted document as an ..." documents sent to your Urkund analysis address will also be sent to your e-mail address.
  4. Finally, click on " Update ." Language selection affects language in news mail.  Settings

Back to Chapter "Web Interface".

Upload documents #

Documents can also be uploaded directly using the "Upload documents" function in "Urkund web-inbox". When uploading multiple and/or large files, this is useful. Note: You can upload multiple documents packed as a zip file. If you have several submissions in Blackboard that you want to analyse, these can be downloaded from Blackboard as a zip file and uploaded to Urkund. See below, Plagiarism check of submissions in Blackboard.

  1. Click "Upload documents".  Upload documents
  2. In the next screen, do the following steps:
    1. (1) Select or type the analysis address.
    2. (2) Type a subject in the "Subject" field. If you enter course code, [NE4321], as explained above, the file will be uploaded to folder "Nytt emne - [NE4321]".
    3. (3) You can write a message in the "Message" field.  Select analysis address
  3. When this is done, select the file by drag and drop or click the box under "Documents" and select the file.  Select file for upload
  4. Finally, click on "Submit", the file is uploaded to Urkund. Send File

Back to Chapter "Web Interface".

Confirmations sent on e-mail #

When a text is sent for plagiarism control, Urkund sends back the following confirmations by e-mail:

  1. When you submit document(s) to Urkund you will receive a confirmation on e-mail that the document is registered with Urkund. The document is given a reference ID. This ID is provided in the e-mail. e-mail comes from "noreply@urkund.se". This e-mail is always sent and cannot be turned off by you as user.
  2. A confirmation that the analysis is completed, including hit percentage. The e-mail comes from "report@analysis.urkund.com". You can turn off this e-mail in the "Settings" menu.

Share submitted document and the analysis report #

  1. By right-clicking on the document name in the web interface and select "Copy link", you can share the document easily with others by pasting the link into an e-mail.  Copy link to file
  2. You can share the analysis report in the same way; right-click on the hit percentage, copy the link by "Copy Link" and paste it into an e-mail.
  3. The document and analysis report can also be shared from the web-interface presenting the report (see below).
  4. Although the link addresses are unique and secure, anyone who has the links can download the document or open the analysis report. Therefore, there is always a certain risk when you share links by e-mail.

Analysis report #

User manual for the report can be found at Innsida: Understanding the Urkund analysis report.

Useful information #

  1. If Urkund is used via e-mail, the text that shall be checked must be sent in as a file. Nothing that is pasted into or written directly in the body of the e-mail will be analyzed.
  2. If someone sends an e-mail without an attachment to an analysis address this e-mail will be refused and no an error message will be sent from Urkund. The e-mail and document will not reach the intended recipient.
  3. You cannot "share" documents with an analysis address via Google Docs or other cloud-based services. Urkund must have a file to work with and a link to a resource that contains the file is not enough.
  4. When using online e-mail clients such as Gmail or MSN, make sure that the file is sent as an attachment and not as a download link to a cloud storage area.
  5. Urkund supports the 12 most common word processing formats: .DOC .DOCX .SXW .PPT .PPTX .PDF .TXT .RTF .Html .Htm .WPS .ODT.
  6. PDF/A are flagged as “read only” and is not accepted by Urkund as Urkund needs to be able to extract the text.
  7. Urkund does not currently support the iWorks format .Pages, however, iWorks users can "Save as" many of the accepted file formats above.
  8. If a student submits documents with an incorrect file format, such as "essay.% & @" Or "My_assignment.xxx", he gets an error message from Urkund telling that the document cannot be analyzed. The e-mail with the attached document will not be forwarded to the educator!
  9. It is possible to attach more than one document in the same e-mail, but we recommend that each document is submitted separately.
  10. Any images in the e-mail itself, for instance, a logotype in a signature, will generate a separate error message but the document will still be received by Urkund as normal.
  11. If multiple versions of a document is sent from the same email to the same analysis address no checks against previously submitted versions will be performed. I.e. version 1 will not be included as source in the analysis of version 2. If a document is sent to another analysis address, or several analysis addresses at once, or sent from a different e-mail client the document will be analysed.
  12. If one version is submitted from the student e-mail and version two is submitted from, say, a Yahoo address, there will be a duplicate hit in Urkund. The educator can easily turn these obstructing hits off in the analysis and examine other highlights instead. There is a step-by-step Masterclass guide for this available via the HELP button ( ? ) in the Urkund analysis.
  13. If you use a spam filter and want to be able to receive all kinds of e-mails from Urkund it may be necessary to specify the domains urkund.com and urkund.se as "trusted".
  14. If there are no disturbances the result of the analysis will usually be delivered within about 30 minutes after it was submitted. It may in some rare circumstances take up to 24 hours.

Plagiarism control of submissions in Blackboard #

For plagiarism control of answers to assignments in Blackboard, we recommend to submit in Blackboard as for other submissions not undergoing plagiarism control. This gives the students one way to submit answers. We recommend that yourself or a scientific assistant, downloads the answers you want to check for possible plagiarism. Answers from several students can be downloaded at the same time as one zip-file from Blackboard. The zip-file can be uploaded directly to Urkund via the web-inbox as explained above. In this way, you control which submissions are sent for plagiarism control. If the zip-file contains more than 50 submissions, it should be split.

You will receive one e-mail from Urkund for each file in the zip-file confirming that the document has been received. You cannot turn off this e-mail confirmation. To avoid filling up your inbox, you may want to filter these e-mails into a separate folder in your e-mail client. Note: The zip-file from Blackboard also contains a text file (.txt) for each submission with information about the assignment, sender etc. Urkund will also send an e-mail for each of these .txt files! To avoid an e-mail for each .txt-file, you can delete these text files before uploading the zip-file. If you sort the contents of the zip file on file size, you should see the text files (they are about 460 bytes, or less than 1 kB). You can mark and delete the files before you upload the zip-file.

Important: When you download the submissions from several students at a time as a zip-file, each file is named: "<name of assignment>_<the student's user name in blackboard>_forsøk_<time submitted>_<filename given by the student>". The student's user name is the key to identify the student. If you need to know the student's full name, this is found in the grading center in Blackboard. In the grading center both the user name, the first and last name are listed.

Support #

If you have questions about the use of Urkund, contact the Orakeltjenesten: orakel@ntnu.no, (735) 91500.

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