Making documents easy to search for

Make sure to make documents searchable online when uploading pdf-documents and other downloadable files. The government-approved formats are PDF and ODF. You can use doc format, but you should make a PDF or ODF version of the file available. Norsk versjon - Gjør dokumenter synlig via søk

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Before uploading an attachment #

Consider if the attachment can be rewritten and added as html. This will make the content more easily searchable and easier to access. For publicly available information, we are required to supply PDF or ODF formatted documents. You can use Word, but you must always include a PDF or ODF version as well.

Making PDF documents searchable #

It is important to fill out the documents “Properties” to make the document visible in a search.

  1. Open the PDF document with Adobe Acrobat.
  2. Select File, then Properties (Ctrl + D)
  3. Fill out the the Title, Author, Subject and Keywords fields (see image below)
  4. Click OK
  5. Save the file

Fill out these four fields

Making Word documents searchable #

Word documents should also be optimalized for search motors, and similar to PDFs you can fill out the “Properties” of a Word document

 

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