How to apply for sabbatical leave

On this page you can find information about who can apply for a sabbatical leave and how you apply. 

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Application form #

The application deadline is 2 May 2020 for a sabbatical leave starting the following academic year (2021-2022). Application form opens March 1, 2020. The form is in Norwegian:

 Apply for sabbatical leave 

Who can apply? #

All permanent academic staff in academic posts in the categories: Professor, Associate Professor and Assistant Professor, with the right and duty to conduct research and teaching, have the right to apply for a sabbatical leave of 1 year after 4 years of qualifying service, or a sabbatical leave of 6 months after 2 years of qualifying service. 

The department approves the academic content of the sabbatical, ranks the application, and sends a prioritized list of applicants (if there are several applicants) to the faculty.

What should the application include? #

Sabbaticals are intended to have an international dimension and the sabbatical leave should primarily be taken abroad.

  • A plan for the sabbatical of high academic quality, linked with academic priorities and NTNU’s strategic objectives.
  • An overview of results expected from the sabbatical.
  • A plan for funding, including a plan for external funding.
  • A plan for satisfactory handling of supervision and teaching duties during the sabbatical period, prepared in cooperation with the department.

If you have received an invitation from a host institution abroad, you can attach a copy of this.

How is the application evaluated? #

  • The department’s needs for academic development (research, innovation, dissemination, education- and relevance to practice).
  • Development of external (international) networks with universities and business.
  • Long- term academic visit abroad.
  • Quality and feasibility of the project.
  • The academic’s qualifications (academic production, academic supervision, project management).

Other factors that are emphasized #

  • Period of qualifying service/time since the last sabbatical
  • Strong commitment to teaching, supervision and/or intensive administrative duties.
  • Projects that seek to improve the quality of education.
  • Young applicants who:
    • have both their first degree and their researcher training from NTNU or another Norwegian university and who have not had a longer-term visit abroad during their education
    • need career development and networking
  • Women in the position of Associate Professor in male-dominated areas.

Application procedure #

  1. Application deadline 2 May
  2. The faculty makes a decision within 15 June
  3. The HR and HSE Division/ NIRS, sends out individual decision letters by e-mail to the academics who are granted sabbatical abroad
  4. The faculty notifies applicants where the application has been rejected. The faculty will also notify those who have been granted sabbatical leave without a period abroad.
  5. If your application is rejected, you can ask for your application to be re-evaluated. The re-evaluation is done at faculty level.
  6. Academics can apply to the faculty for changes in the date, location, or other aspects of the sabbatical.
  7. All academics going on sabbatical abroad, are invited to the seminar “sabbatical abroad” – tentative time for the seminar is end of January
  8. All academics going on sabbatical abroad, will be invited to an individual appointment at HR and HSE division /NIRS. NIRS will give the academics administrative assistance and support on tax, NAV etc. - tentative time for the appointments is in March/ April.
  9. All academics who are going for a stay abroad must sign a contract with the HR and HSE division/ NIRS before they leave.
  10. Apply for travel advance in good time before you leave.
  11. The academic must submit the stipend settlement no later than 1 month after completing the sabbatical.
  12. The academic must submit a short academic report no later than two months after completing the sabbatical.

Rights and obligations #

  • The academic has leave of absence with full pay during the sabbatical and is exempted from teaching duties, the obligation to report to the workplace, and clinical and administrative duties, this in cooperation with the department.
  • In cooperation with the department, the academic must ensure that supervision of doctoral candidates is taken care of during the sabbatical period.
  • Tasks other than those included in the project plan for the sabbatical may not be imposed on or undertaken by the academic unless this has been approved by the manager.
  • The sabbatical period is usually spent at an external institution. Flexible solutions, including commuting, can be arranged if there are academic or family reasons for this.

Contact #

Last updated 19.12.2019

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