Horizon Europe - process and procedure descriptions for participation
Process and procedure descriptions for participation in Horizon Europe – and programmes in the peripheral area of Horizon Europe, like Joint Technology Initiatives (JTI), Eurostars and ERA-NET.
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Contact the faculty EU adviser as soon as possible if you are planning to participate in a Horizon Europe application.
Approval procedure #
Approval procedure for
- initiating work with applications
- submitting applications
- the contract preparation phase
- signing of contract documents
Please find detailed information below.
Application approvals from the Head of Department #
It is important to obtain approvals from the Head of Department on three levels in the application and project phase:
When initiating work with applications #
When initiating work with applications – i.e. when the project leader and the Head of Department agrees that the application is in line with the department's academic strategy and that both financial and personnel resources are available – the Head of Department / unit leader must confirm in the application confirmation form Horizon Europe that the application is supported. This confirmation is also necessary to apply for PES grants.
Before submitting the application #
Before submitting the application, the BOA checklist (activities financed on the basis of contributions or assignments) must be signed (NB! This does not apply for step 1 applications in two-step application processes. At this stage, a detailed budget and applicable resource requirements must be in place, and it is important that the Head of Department / unit leader and project leader sign off on this, as per general BOA procedures.
If/when the application is invited to contract preparations #
If/when the application is invited to contract preparations, the Head of Department and project leader has to confirm again in the contract preparation confirmation form Horizon Europe that the terms are accepted. Any changes might have consequences for the opportunity to carry out the project. When NTNU is the coordinator, participation must also be confirmed by the host faculty leader, among other things to trigger the incentive schemes. In case of participants from more than one department, the other heads of department must also sign the participation confirmation form.
Signing of contract documents #
Declaration of honour #
Signing of the Declaration of Honour is performed electronically by the Pro-Rector of Research, Bjarne Foss, on behalf of NTNU. The declaration is signed when all academic and administrative matters have been settled. When everything is ready for signing, the EU adviser at the applicable faculty will alert the responsible person on the Rector's staff.
Grant Agreement #
The Grant Agreement (GA) must be quality assured by the legal adviser on the Rector's staff before it can be signed electronically by Pro-Rector Bjarne Foss. When the GA is ready, the faculty EU adviser sends it to the legal adviser.
Consortium Agreement #
Consortium Agreement (CA). The faculty EU adviser should contact the legal adviser on the Rector's staff as early as possible if they need assistance in preparing the CA. A draft and the final CA must be quality assured by the legal adviser on the Rector's staff before it can be signed by Pro-Rector Bjarne Foss. A copy of the «Authorisation Letter» (pdf) from 1 August 2017 must be enclosed if someone else has to sign the CA.