Guidelines for the use of campus areas

Norwegian version: Retningslinjer for bruk av arealer på campus

Main page about HSE

Also see: Regular area regulations | Guidelines for physical attendance on campus

General requirements #

Must be followed at events and gatherings:

Academic and professional events #

Events and gatherings regarded as necessary for carrying out NTNU’s core activities (activities run or approved by a faculty/division or department/section) can be held. This also includes necessary administrative and technical support functions linked with the event.

Teaching on campus is permitted within a framework of 50 per cent of the activity that was originally planned for the spring semester. Priority must be given to first-year students and student groups who currently have little or no in-person teaching. 

Courses with a timetable based on fully online teaching will take place online for the rest of this semester. 

Company presentations cannot take place in person on campus during the spring of 2021.

Private gatherings and social events #

See the definition in Section 13 of the Covid-19 regulations (in Norwegian)

Indoors #

The following activities can be held:

  • Student activities with regular practice, rehearsals or meetings such as choirs, bands and revues.
  • Student activities for first-year students.

The above student activities can take place in the following periods:

  • Monday-Friday: 16:00 - 21:00
  • Saturday and Sunday 08:00 - 21:00

Exceptions apply for general meetings held by study associations (linjeforeninger) and Student Parliament meetings

Booking rooms

Rules for practical implementation 

All gatherings / events must have one or more responsible organizers from a student organization (maximum 3 people), who must: 

  • Register as a responsible organizer in the TP timetable system)
  • Ensure that all participants register using NTNU Check-in 
  • Ensure that national rules for events, gatherings and activities (fhi.no) are followed. Where specific guides for preventing infection are available, these must be followed. For example, this applies to music and choir practice.
  • Ensure that the form Egenerklæring og risikovurdering av sosial studentaktivitet (Applicant’s statement and risk assessment of social activities for students) has been filled in. NB: Alcohol must not be consumed.
    • Student associations linked with a department/faculty submit this form for approval to their department/faculty.
    • Student associations that are not linked with a department/faculty send the form to nora-marie.brattebo@ntnu.no at the Student Services Division.
  • Be present during the event and ensure compliance with the rules for preventing infection and the measures that have been taken.
  • Ensure that rooms are left in the state they were in before the event began. All frequently touched surfaces and shared equipment must be cleaned.
  • End the gathering / event if the rules are not followed.

The requirements for social distancing > 1 metre, good hand hygiene and rules for the use of face masks must be followed. No one who is ill, has symptoms, or is in quarantine must participate in the event.

Teams channel for questions and exchange of experience:

  • Student associations and other organizers can send questions and share tips and experiences via a dedicated Teams channel

Outdoors  #

The following activities can be held:

  • Student activities
  • Social events for employees

Rules for practical implementation 

All private gatherings and events must have one or more responsible organizers [maximum 3 people], who must: 

  • Keep track of everyone who is present. The list must be stored securely and deleted after 14 days. The organizer must inform those who were present that a list has been created and how long it will be kept. NTNU Check-in is linked to rooms and in most cases, it cannot be used outdoors.
  • Ensure that national rules for events, gatherings and activities (fhi.no) are followed. Where specific guides for preventing infection are available, these must be followed. For example, this applies to music and choir practice.
  • Assess whether you need to send an application to NTNU Vakt og service (NTNU Physical Security) before the eventNB: Alcohol must not be consumed.
  • Be present during the gathering / event and check that everyone follows the rules for preventing infection and the measures that apply.
  • Make sure that the area is left in the state it was in before the event began. 
  • End the gathering / event if the rules are not followed.

The requirements for social distancing > 1 metre, good hand hygiene and rules for the use of face masks must be followed. No one who is ill, has symptoms, or is in quarantine must participate in the gathering / event.

General meetings held by study associations (linjeforeninger) and Student Parliament meetings #

Student associations can book rooms for meetings and other activities that are regarded as necessary for day-to-day operations and that cannot be held online without considerable inconvenience. Day-to-day operations include general meetings held by study associations (linjeforeninger) and Student Parliament meetings. These meetings can be held in defined auditoriums until 23:00. The auditoriums can be booked by leaders in linjeforeningene and the NTNU Student Parliament. All requests for booking rooms between 20:00 and 23:00 must be made via the Academic Administrative Division. Send the enquiry directly in NTNU help, or email to: rom@adm.ntnu.no.

Bookings can be made for the following auditoriums:

  • Trondheim - Gløshaugen: R1, R7, S2, S5
  • Trondheim - Dragvoll: D10
  • Trondheim - Kalvskinnet: A001
  • Gjøvik: S206
  • Ålesund: Fogdegården

Number of participants  #

Unless the local regulations state otherwise, the national Covid-19 Regulations (in Norwegian) apply.

Risk assessment - general advice  #

  • Must the gathering / event take place physically on campus, or could it be more appropriate to use online solutions?
  • Is it possible to carry out the event and comply with the infection control rules at the same time, and to ensure an acceptable total burden on people, organization and premises? The following must be taken into account:
    • The availability of rooms of adequate size (everyone must be able to have a distance of at least 1 metre to others in all directions)
    • Clarification with partners located on NTNU’s premises
    • Density of traffic in common areas (access roads, toilets, kitchens, changing facilities/locker rooms, etc.)
    • Capacity for cleaning (ordinary cleaning, as well as disinfection where applicable)
    • Capacity of technical and administrative support functions (such as Orakel Support Services, health, safety and environment (HSE) services, or student services).
    • Opportunity for using premises for different purposes if needed
  • Is everyone is familiar with NTNU’s guidelines?
  • Has everyone completed the compulsory course in infection control (e-learning)?

Preventing infection at events and gatherings   #

  • Chairs, worktops, tables, etc. that cannot be used because of the distance requirements must be clearly marked, for example by covering them with plastic or using barrier tape.   
  • Possibilities for hand washing, or hand disinfection as well as equipment for necessary, local cleaning must be easily accessible. Report any need for equipment in e-custodian.
  • Everyone who uses premises and common equipment on campus must carry out simple cleaning, as described in cleaning procedures during the coronavirus pandemic
  • Plans for all activities must be set up in such a way that there is as little contact as possible between different groups. Different groups should have breaks at different times.

Contact   #

Approval  #

Type of documentGuidelines
Managed byCentral emergency response management
Approved byCentral emergency response manager
ClassificationOpen 
Effective from25 June 2021
Effective untilUntil further notice
Exempt from public accessNo
Reference
Reference internal documentsRektorvedtak for bruk av arealer på campus mellom kl. 20.00 og 23.00 (Rector’s decision on use of campus areas between 20.00 and 23.00 in Norwegian). Incident management related to Covid 19 in central emergency response management. 
Incident management related to COVID-19 in central emergency response managementPolicy for emergency response capacity

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