Guidelines for the use of campus areas

Norwegian version: Retningslinjer for bruk av arealer på campus

Main page about HSE

Also see: Regular area regulations | Guidelines for physical attendance on campus

Type of documentGuidelines
Managed byCentral emergency response management
Approved byCentral emergency response manager
ClassificationOpen
Effective fromDate of publication
Effective untilUntil further notice
Exempt from public accessNo
ReferenceThe Government’s central policy of 12 May 2020 – “Ytterligere åpning av universiteter og høyskoler” (Further opening of universities and university colleges)
Reference internal documentsIncident management related to COVID-19 in central emergency response management, letter from the Rector about returning to the Campus from 10 August 2020.
Incident management related to COVID-19 in central emergency response managementPolicy for emergency response capacity

In connection with the reopening of NTNU from week 33, cf. The Rector's note on returning to campus from the start of the semester on 10 August 2020, a safe implementation of NTNU's core activities must be a priority. Infection control and any infection tracing must be taken care of, and the total load for NTNU's physical areas and resources related to the operation of these must be taken into account.

General requirements #

For events and gatherings, participants must follow NTNU’s coronavirus guidelines, rules for short-term booking of campus areas  and area regulations  as well as advice and measures regarding events, gatherings and activities (fhi.no). 

Academic and professional events #

Events and gatherings regarded as necessary for carrying out NTNU’s core activities (activities run or approved by a faculty/division or department/section) can be held. This includes necessary administrative and technical support functions linked with the event.

Student associations can book rooms for meetings and other activities that are  regarded as necessary for day-to-day operations and that cannot be held online without considerable inconvenience. Larger events (seminars, courses, conferences, etc.) can only be held if they are approved by a faculty / department. 

Social events #

Social events cannot be held on campus at present, except for general meetings held by study associations and Student Parliament meetings  

General meetings held by study associations (linjeforeninger) and Student Parliament meetings can be held in some specified auditoriums until 23.00. Auditoriums can be booked by leaders of the study associations  and the NTNU Student Parliament. All requests for booking rooms between 20.00 and 23.00 must be made via the Academic Administrative Division. Send the enquiry directly in NTNU help, or email to: rom@adm.ntnu.no. 

It is continuously assessed whether more social activities should be opened between 20:00 and at 23.00 (choirs, revue, art etc.).

Bookings can be made for the following auditoriums: 

  • Trondheim - Gløshaugen: R1, R7, S2, S5
  • Trondheim - Dragvoll: D10
  • Trondheim - Kalvskinnet: A001 
  • Gjøvik: S206 
  • Ålesund: Fogdegården 

Rektorvedtak for bruk av arealer på campus mellom kl. 20.00 og 23.00 (Rector’s decision on use of campus areas between 20.00 and 23.00) (PDF, Norwegian)The decision applies until further notice [Updated 26 January 2021]

Number of participants #

  • Academic events / gatherings:
    • Employees can meet in groups of up to 20 persons.
    • For lectures, seminars, etc., in rooms with fixed seats, up to 50 persons can be present.

Infection control and infection reduction measures #

See also NTNU's guideline for infection control and steps to reduce transmission.

  • Number of participants:
    • Professional activities, teaching:
      • There is no limit to the number of participants, but the room must be large enough for all participants to keep at least 1 metre away from other people. Distance requirements apply in all directions. 
    • Social events: 
  • The activities must be risk assessed (see separate section) with regard to the load on, among other things, access roads, toilets, kitchen / dining areas, changing rooms, cleaning and other tenants in addition to infection control. Local conditions and challenges can also lead to a need for risk assessment of other conditions. 
  • Chairs, benches, tables, etc. that cannot be used in order to comply with distance requirements, must be marked in a clear manner, e.g. by using plastic cover or barrier tape. 
  • All participants must clean their hands before and after using the room. 
  • Possibilities for hand washing, or hand disinfection as well as equipment for necessary, local cleaning must be easily accessible. Report any need for equipment in e-custodian.
  • Everyone who uses areas and common equipment on campus must perform simple cleaning, as described in cleaning procedures during the corona pandemic
  • Plans for teaching and other activities must be set up in such a way that there is as little contact as possible between different groups. Different groups should have a break at different times.

Risk assessment #

Factors that should be assessed before employees and students return to campus:

  • Is it possible to carry out the activity and comply with the infection control rules at the same time, and to ensure an acceptable total burden on people, organization and premises? The following must be taken into account: 
    • The availability of rooms of adequate size (everyone must be able to have a distance of at least 1 metre to others – this applies in all directions).
    • Clarification with partners located on NTNU’s premises.
    • Density of traffic in common areas (access roads, toilets, kitchens, changing facilities/locker rooms, etc.).
    • Capacity for cleaning (ordinary cleaning, as well as disinfection where applicable).
    • Capacity of technical and administrative support functions (for example, Orakel Support Services, health, safety and environment (HSE) services, student services, etc.).
    • Opportunity for using premises for different purposes if needed.
  • Is it more practical to carry out the activity through digital tools?
  • Who needs to be present so that the activity can be performed in an appropriate and proper way (balance between safety and the risk of infection)?
  • Are employees and students familiar with NTNU’s guidelines?
  • Has everyone completed the compulsory course in infection control (e-learning)?
  • Is it possible to organize groups of people who can handle critical functions and/or introduce job rotation (to avoid a situation where everyone gets sick at the same time)?
  • Are any employees or students in risk groups, or living with someone in a risk group?
  • Can everyone travel to the workplace in a way that keeps them safe from infection?
  • Is there adequate availability of necessary cleaning equipment and disinfectants? Are there procedures for local cleaning in connection with transfer between/rotation of workspaces and meeting rooms?

Change history #

Published 4 February 2021

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