Guidelines for the use of campus areas
Table of Contents [-]
Norwegian version: Retningslinjer for bruk av arealer på campus
General requirements #
Must be followed at events and gatherings:
- Events, gatherings and activities – Norwegian Institute of Public Health (especially the checklist for good infection control at events, the template for risk assessment of events and requirements for organizers)
- Short-term booking of campus areas
- Area regulations
Academic and professional events #
From and including 19 April, the following will apply:
Events and gatherings regarded as necessary for carrying out NTNU’s core activities (activities run or approved by a faculty/division or department/section) can be held. This also includes necessary administrative and technical support functions linked with the event.
Tuition is allowed on campus within a framework of 50 percent of the activity that was originally planned for the spring semester. First-year students and student groups who have little or no physical education today should be given priority.
Courses that are scheduled with fully digital teaching will be completed digitally for the rest of this semester.
Business presentations can not be carried out physically on campus in the spring of 2021.
Social events #
From and including 19 April, the following activities can be arranged:
- Student activities with regular practice, rehearsals or meetings such as choirs, bands and revues.
- Student activities for first-year students.
The above student activities can take place in the following periods:
Monday - Friday: 4:00 p.m. to 9:00 p.m.
Saturday and Sunday: 8:00 a.m. - 9:00 p.m.
- Social activities for students can be held in the large and small teaching spaces with flat floors as well as in auditoriums that can be booked in the TP timetable system.
- People who do not have rights to book rooms through the TP timetable system can book them through the Academic Administrative Division, either by sending an enquiry via NTNU-help or by email to firstname.lastname@example.org.
- Please note that separate rules apply for the use of rooms at Campus Øya
Rules for holding social activities for students
All events must have one or more responsible organizers from a student organization (maximum 3 people), who must:
- Register as a responsible organizer in the TP timetable system.
- Ensure that national rules for events, gatherings and activities (fhi.no) are followed. Where specific guides for preventing infection are available, these must be followed. For example, this applies to music and choir practice.
- Ensure that self-declaration and risk assessment is conducted [in Norwegian]. NB: Alcohol must not be consumed.
- Student associations with affiliation to a department/faculty submit this for approval to their department/faculty.
- Student associations without association to a department/faculty sumbit this to email@example.com at the Student Services Division.
- Be present during the event and ensure compliance with the rules for preventing infection and the measures that have been taken.
- Ensure that rooms are left in the state they were in before the event began. All frequently touched surfaces and shared equipment must be cleaned.
- End the event if the rules are not followed.
The requirements for social distancing > 1 metre, good hand hygiene and rules for the use of face masks must be followed. No one who is ill, has symptoms, or is in quarantine must participate in the event.
Teams channel for questions and exchange of experience:
- Student associations and other organizers can send questions and share tips and experiences via a dedicated Teams channel. Examples of risk assessments and other useful information will also be posted here.
General meetings held by study associations (linjeforeninger) and Student Parliament meetings #
From and including 19 April, the following will apply:
Student associations can book rooms for meetings and other activities that are regarded as necessary for day-to-day operations and that cannot be held online without considerable inconvenience. Day-to-day operations include general meetings held by study associations (linjeforeninger) and Student Parliament meetings. These meetings can be held in defined auditoriums until 23.00. The auditoriums can be booked by leaders in linjeforeningene and the NTNU Student Parliament. All requests for booking rooms between 20.00 and 23.00 must be made via the Academic Administrative Division. Send the enquiry directly in NTNU help, or email to: firstname.lastname@example.org.
Bookings can be made for the following auditoriums:
- Trondheim - Gløshaugen: R1, R7, S2, S5
- Trondheim - Dragvoll: D10
- Trondheim - Kalvskinnet: A001
- Gjøvik: S206
- Ålesund: Fogdegården
Number of participants #
- Academic and professional events/gatherings, General meetings held by study associations (linjeforeninger) and Student Parliament meetings:
- For lectures, seminars, etc. in rooms with fixed, designated places, up to 200 people can attend. In Gjøvik and Ålesund, the limit is up to 100 people. It will also be possible to gather groups of up to 50 people in other rooms in all three cities, as long as you have good infection control measures.
- Social events: Up to 10 people can be present at indoor events without fixed, assigned seats. Up to 100 people can be present at indoor events when everyone is sitting on fixed, assigned seats.
Keep informed of any municipal regulations on infection control in the three student cities Trondheim, Gjøvik and Ålesund. As of 18 March 2021, only Trondheim municipality has such a regulation.
Risk assessment - general advice #
- Must the activity take place physically on campus, or could it be more appropriate to use online solutions?
- Is it possible to carry out the event and comply with the infection control rules at the same time, and to ensure an acceptable total burden on people, organization and premises? The following must be taken into account:
- The availability of rooms of adequate size (everyone must be able to have a distance of at least 1 metre to others in all directions)
- Clarification with partners located on NTNU’s premises
- Density of traffic in common areas (access roads, toilets, kitchens, changing facilities/locker rooms, etc.)
- Capacity for cleaning (ordinary cleaning, as well as disinfection where applicable)
- Capacity of technical and administrative support functions (such as Orakel Support Services, health, safety and environment (HSE) services, or student services).
- Opportunity for using premises for different purposes if needed
- Is everyone is familiar with NTNU’s guidelines?
- Has everyone completed the compulsory course in infection control (e-learning)?
Preventing infection at events and gatherings #
- Chairs, worktops, tables, etc. that cannot be used because of the distance requirements must be clearly marked, for example by covering them with plastic or using barrier tape.
- Possibilities for hand washing, or hand disinfection as well as equipment for necessary, local cleaning must be easily accessible. Report any need for equipment in e-custodian.
- Everyone who uses premises and common equipment on campus must carry out simple cleaning, as described in cleaning procedures during the coronavirus pandemic
- Plans for all activities must be set up in such a way that there is as little contact as possible between different groups. Different groups should have breaks at different times.
- The HSE section: Email: email@example.com
|Type of document||Guidelines|
|Managed by||Central emergency response management|
|Approved by||Central emergency response manager|
|Effective from||21 April 2021|
|Effective until||Until further notice|
|Exempt from public access||No|
|Reference internal documents||Rektorvedtak for bruk av arealer på campus mellom kl. 20.00 og 23.00 (Rector’s decision on use of campus areas between 20.00 and 23.00 in Norwegian). Incident management related to Covid 19 in central emergency response management.|
|Incident management related to COVID-19 in central emergency response management||Policy for emergency response capacity|