General information about digital exams - for employees
On this page you will find general information about digital exams and Inspera Assessment.
Norsk versjon: Generell informasjon om digital eksamen - for ansatteDigital exams | Articles tagged Exam | Course planning
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General information about digital exams
How to sign my course up for digital exam
If you wish to organize a digital exam in your course, we ask that you let us know. Primarily this is done through the Online Course Planner (Emner på nett, EpN), but if that deadline has passed you can follow the link below to sign up.
Register your course for the spring semester 2020 by September 15.
If all the deadlines have passed you must contact the Examinations Office. After the exams have been planned and the dates announced we cannot guarantee free capacity for your course, but we try to accommodate the wishes of all who want digital exams.
See the page Access to Inspera Assessment - for employees and graders.
Information to the students
If you plan to organize a digital exam in your course it is important to inform the students. We recommend showing this video about digital exams (English subtitles). You can also refer to the wiki pages about digital exams for students. On these pages students will find a step by step walkthrough on how to prepare for digital exams, both by testing equipment and by completing a demo exam showing the various question types available in Inspera.
Since the autumn of 2018 it has been possible to offer exams using third-party software, f.x. Solidworks, Matlab, Excel or AutoCAD. Exams using third-party software are exams done wholly or partly using a different software than Inspera, but where the candidates upload one or more files in Inspera.
Digital exams using third-party software is only possible on computers owned by NTNU and can not be done on the students' own computers (BYOD-/Bring your own device-exams). This leads to some capacity issues as the Exam house at Sluppen to date has 230 computers dedicated to exams using third-party software.
If you have questions about or want to use third-party software on your exam, contact the Examinations Office at firstname.lastname@example.org. We recommend that requests for the use of third-party software are delivered at the earlies possible convenience, as such exams require licencing agreements for the requested software, capacity on the exam date, and that the course coordinator must be involved in checking the set-up of the computers.
Do you want to hold mid-term exams?
For an exam to be held in the Examinations House at Sluppen, it must be set up as a written exam which meets the following conditions:
- The duration of the exam must be at least two hours (if the duration is less than two hours, and the duration is already published, we can still, in a transitional period, hold the exam for the academic year 2019/2020. Note that you must change the duration to two hours for the next academic year)
- The mid-term exam must count towards the final grade in the course
- Attendance must be compulsory
- If it is a digital exam, it must be held in Safe Exam Browser (i.e. not an open-book exam)
The Examinations Office treats mid-term exams the same way as any ordinary written exams, with invigilators, checking support materials, course coordinator must be present, as well as other current rules and regulations. In order to have the time to do the necessay preparations we ask that you notify us well in advance of the examination date.
If you want to hold a mid-term exam, sign your course up by completing this form by 20 September.
The Examinations Office offers support for all employees working with digital exams and use Inspera Assessment. Contact us, either by e-mail email@example.com or by phone 73 59 66 00.
The Examinations Office offers courses in the use of Inspera at the request of the faculties and/or the departments. Those who request courses can choose freely which subjects they want to focues on. Courses can be requested for the period between February 17 and April 3. We kindly ask you to use this form for requesting courses.
If you have questions, please contact the Examinations Office at firstname.lastname@example.org.
Drawings/sketches - Scantron
Some question sets require that the candidates provide e.g. sketches/drawings/calculations that is not easily done digitally. In those cases candidates can hand in their sketches/drawings/calculations on special sheets of paper which are scanned and uploaded to the correct question in the digital answer. This is a setting that the planner have to turn on for the entire test. If the course coordinator wants to use this possibility, good communication with the planner is key. We recommend that you specify for which questions the candidates could/should provide handwritten sheets.
Capacity and locations
Digital exams at NTNU are held in the Examination House at Sluppen or in Sukkerhuset at Kalvskinnet. Total capacity are about 1700 simultaneous digital candidates. The Exam House has a maximum capacity of 1450 candidates, while Sukkerhuset can accommodate 250.
Information about Inspera Assessment
Roles in Inspera Assessment
What you can see and which actions you can make in Inspera Assessment depends on which roles you are assigned. There are seven roles, which are used during different parts of the exam process. Below is a table with a rough summary of the existing roles, what purpose it serves, and who has it.
|Planner||Create and manage tests, define test settings, add question set to a test, transfer results to FS||Administrative staff, exam office|
|Author||Create questions and question sets||Administrative staff, teachers, exam office|
|Grader||Grade answers||Teachers, internal and external graders, exam office|
|User Administrator||Manage user accounts in Inspera||IT-Dept|
|Invigilator||Monitor exams, log candidates in and out of Safe Exam Browser||Invigilators, exam office|
|Chief invigilator||Monitor exams||Invigilators, exam office|
|Reporter||Create reports||Exam office |
Introduction to the Inspera Assessment interface
Your dashboard is the first thing you see when you log in to Inspera. The dashboard will look something like this:
The menu bar at the top of the page is always available, whether you are on the dashboard or have clicked your way into one of the five available modules.
1. Home button
Regardless of which tab/module is active, you can always use the home button to navigate back to the dashboard.
There are five different modules in Inspera. Which ones that are active and clickable for you depends on which system roles you have been assigned. Normally, administrative staff are assigned roles as planner and author, and have access to the tabs "Author", "Deliver", "Grading" and "Monitor". Academic staff are assigned roles as author and grader, and have access to the tabs "Author" and "Grading".
Author - where the author/teacher creates questions or question sets.
Deliver - where planners create tests - the set up based on an examination unit in FS - which contains the technical data needed to publish the question set to the candidates.
Monitor - where planners and invigilators monitor the candidates before, during and after the exam
Grade - where graders access the candidates' answers, and where the grading could be done. Planners have access to the grading module in order to manage the grading process and transfer grades back to FS after the grader(-s) have completed the grading.
Rapporter - not used at NTNU.
3. Import sketches
This function is available for all planners, but is to be used only by the Examinations Office. The button is used for uploading hand-written answers.
On your dashboard you will always have access to an event log showing the latest events/actions for tests and/or question sets you are connected to. Under notification settings you can define which events you want to be notified about, both in Inspera and by e-mail.
By clicking the cog wheel you can view your user profile and change language settings.
6. Inspera Help Center
The question mark gives you access to Inspera's own user guides.
Development of Inspera Assessment
On the wiki-page Utvikling av Inspera Assessment (Norwegian only) you can find a summary of which areas of Inspera Assessment are under further development and which improvements are ready and delivered. You will also find a summary of suggestions for improvements, along with information on how to make suggestions for improvements and how they are followed up.
Digital approval of master's agreements by supervisors and the institute
Using SharePoint to accept and process master's agreements is in use for six of the eight faculties at NTNU. If you are an employee of the HF or SU faculty you should ignore the information about digital approvement of master's agreements.
Professor II, or othervise struggeling to log in to SharePoint?
There are many examples of supervisors that does not have NTNU as their main employer. These are per example Professor II positions. Due to having another employer, that usually use some of the same systems as NTNU, gaigning access to systems at NTNU are not allways a smooth process. In the case of SharePoint it is very common for academic, or other, institutions to use Office 365 in some capacity. Thus the user's most used browser usually remembers log in information, and thus never gives the user a chance to choose to log in through another institution. In most cases this is useful, but not in this case. The user can easily identify the problem when following the link provided in the e-mail about master's agreements. The link will produce a 404-error.
To bypass this error, follow the guide below
- Use a private window. Often referred to as incognito mode. If you have not used this before, ju will easily find a user guide if you google "incognito (and your browser of choice)". The private windo makes sure that your browser does not remember yoru previouse log ins, passwords and affiliations to other organisations.
- Copy the link from the e-mail you recieved about approving a master's agreement (this link) into the URL of the provate window. If you follow the link directly, you will have the same problem, as it will open in a normal window.
- You will be told to log in with a microsoft account. Use your NTNU log in, but use "your username"@ntnu.no to be directed to NTNUs log in page.
- When you are directed to NTNUs log in page, use your password an username to log in.
Digital approval of master's agreements
- The students fills in and delivers the agreement in SharePoint. The student does this by following this link. As part of the master's agreement the student will also find the cooperation agreement wth a external organization or company. To be able to access, and deliver the agreement in SharePoint the student has to sign into NTNU through Feide. Follow this link to find informastion about Feide. The delivering of the agreement in SharePoint is the student's digital approval of the agreement.
- In the agreement the student attaches the supervisor. If you are a supervisor you will recieve an e-mail with a link to your students agreement. It is now up to you to approve, or reject the agreement. The link you will revieve by e-mail is the same as this link.
- If you click this link you will find any agreements ready for your approval. Choose the row you want to look into (1.). This will open the navigation pane on the right side of your screen.
Screen shot: The numbers in this screen shot corresponds with the numbers used in the text about where you as supervisor and represenattive for the institute can access the agreement, reject and approve, as well as give feedback to the student
- To find the agreement, choose "link" (2.) in the navigaton pane on the right side of your screen
- You have to click the "document"-icon on the left side of the the studet to see the content of the agreement.
- To accept pr reject the agreement choose in the pull down menu (3.) You can also add comment for the student. Click "confirm" to finish your processing of the agreement.
Sceen shot: exaple of how to use this functionality
- The approval process is the same for supervisor and representative for the institute. When the supervisor has approved the agreement an e-mail notification goes to the institute with the same link to the agreement as abouve. The reason the llink is the same, is that the content of the approval-flow is descided by your role in the system. The notification goes to the instiute every wednesday if there are agreements for processing.
- The agreement is valid when it is approved by the institute.
- Digital approval is not accessable for external actors. This affects students with cooperation agreements with businesses, or other external organizations. In these cases the student recieves a notification that informes the student that the agreement needs to be printed out and signes manually, before handing it in to the institute.
Model: Data flow for digital approval of master's agreements