Current exam information - for employees
On this page you will find current and updated information about exams at NTNU for the autumn term 2020. The page is created due to the corona situation, and will be kept up to date with information relevant for both academic and administrative staff.
Norsk versjon - Aktuell informasjon om eksamen - for ansatte
Table of Contents [-]
- Temporary academic regulations
- Home exams
- Distribution of responsibility
- Hand drawings or calculations
- Third-party software
- Additional time for uploading/submission
- External digital resources and websites
- Tips for teachers in case of change in form of assessment
- Recommended setup for question sets on home exams
- Good to know
- How to inform the students about what?
- Errors in the question set - how to notify the candidates?
- Courses and training
- Check list planner
Temporary academic regulations #
On 3 November 2020, the Rector decided that there will not be held written school exams the autumn term 2020. All written school exams will be changed to home exams.
Courses that change form of assessment keep their original exam date. It is not possible to extend the duration of the exam, but shortening the duration is allowed.
When changing form of assessment to oral exam, there will often be necessary to extend the examination time in order to test all candidates. In these instances, the scheduling for the examinations is done by the faculties/departments themselves, and they are responsible for other practical aspects related to the examination.
Home exams #
Distribution of responsibility #
This is the distribution of responsibility for home exams in the autumn term 2020:
- Home exams with an ordinary duration of more than 6 hours are managed in their entirey by the departments.
- Home exams with an ordinary duration of up to and including 6 hours are managed by SA and the IT department, in cooperation with the departments. This means that SA/the IT department activate the tests in Inspera, and are responsible for technical support during the exams, both for students and employees.
New cover page templates for the autumn term 2020 have been created to reflect this distribution of responsibility.
Hand drawings or calculations #
Home exams which include hand drawings and/or calculations are possible. In these exams, the students themselves are responsible for digitizing their answers. User guides and information directed at the students are available here.
Note! Remember that the question set must include at least one upload assignment for the students to be able to submit hand drawings.
Third-party software #
Use of third-party software should be cleared with the IT Department, even for home exams. This way we can ensure that all students have access to the software/service - and that technical support services is prepared. Requests must be registered via this form. This also applies for software the students are expected to have installed on their private computers. Each case will be assessed individually. The teaching staff/course coordinator must make sure that the students receive information regarding the need for preparation. The students are expected to test software in advance, and are asked to report any problems they come across to Orakel Support Services, well in advance of the exam.
Note! Remember that the question set must include at least one upload assignment for the students to be able to upload files.
Additional time for uploading/submission #
Applies to home exams with an ordinary duration of up to and including 6 hours: After experiences gained in the spring term 2020 regarding uploading and submitting files, Utdanningsutvalget has decided that all home exams containing at least one upload assignment should be given 30 minutes additional time. The additional time is reserved for submission, and shall not be counted in the examination time given on the cover page. Information regarding additional time is presented in a separate paragraph on the cover page template. The Examinations office assumes that all candidates who experience technical problems during submission contact technical support before the examination time ends.
Students who contact the department administration or teaching staff regarding delayed submission, must be referred to the Examinations office.
External digital resources and websites #
Applies to home exams with ordinary duration of up to and including 6 hours: For home exams, the students have access to all available support material, including all available online resources. Keep in mind that an external online resource may become unavailable during the exam, that the content may change, and that content may be subject to licensing agreements or other restrictions. Use links to external resources carefully. We recommend that content critical for the execution of a home exam, is uploaded to Inspera as a part of the question set. The IT Department and the Examinations office can not guarantee the accessibility of external digital resources. If you want advice, direct your enquiry to firstname.lastname@example.org.
Lovdata (collection of online legal resources) wants to know how much the service is being used during the examination period. Therefore you must register a request if you wish to use Lovdata.
Tips for teachers in case of change in form of assessment #
All students should expect to have their performance assessed based on the learning outcome specified in the course description. When many courses change form of assessment, it is important that you as teaching staff carefully consider how you best can
- Test the learning outcome within the new framework
- Ensure that the students are able to answer the exam within the assigned time, and that they are tested in the course content, not their IT-skills.
- Ensure a secure grading process for the grader
- Prevent cheating
On the wiki page Create question set in Inspera Assessment - for academic staff you can find a general user guide and e-learning course covering how you create question sets in Inspera Assessment. På wikisiden Forfatte oppgavesett i Inspera Assessment, finner du en generell, utfyllende brukerveiledning, samt e-læringskurs, om hvordan du lager et oppgavesett i IA.
Recommended setup for question sets on home exams #
- All home exams must have a cover page, created using a template.
- Hand drawings and calculations should be submitted as PDF files. This provides both students and graders a best possible experience. Picture files could be considered if high picture quality is essential. Zip files can be considered if the students should submit other files than only hand drawings and calculations.
- If a question should be answered using hand drawings or calculations, the answer to the entire question should be submitted as a PDF. This makes for a better user experience for the grader than if the students write parts of an answer in Inspera and parts of an answer on paper. This because it is not possible to combine digital and analogue answers within the same question.
- If there are numerous question where students are expected to answer using hand drawings or calculations, you should consider having the students submit their entire answer as a single PDF. This to avoid making the students spend large portions of the examination time creating several PDF files, and/or risking errors when uploading the files.
- The question set should consist of separate questions in Inspera, as this is most user friendly for both students and graders. This is especially important if the question set should be answered without the use of hand drawings and/or calculations. If the entire answer should be written by hand and submitted as a single PDF, the question set itself could also be created as a single PDF, as shown under Upload assignment on this page.
- If the candidates are expected to only produce text for their answer, we recommend using the question type Essay. This question type auto-saves every 15. seconds, and the answer is automatically submitted when the examination time expires.
Good to know #
- It is not possible to set time limits per question/section in a question set. That means it is impossible to set the question set up with e.g. one section containing multiple choice questions with a separate time limit from the rest of the question set.
- As the candidates are not using SEB (Safe Exam Browser), it is not practical to use the function "Disable navigate back button", which normally makes the question set "one-way drive". The candidates can navigate back to the start of the question set by closing the browser and reopening the test, thus getting access to all questions.
- If the questions in the question set should be answered directly in Inspera, it is possible to give each candidate a given number of question (randomly pulled) within a section in the question set. This only works if all questions in the section have the same maximum number of marks. Using this function could reduce the effect of any cooperation between candidates, but at the same time it demands more of you as author, as more questions are needed than if all candidates get the same selection of questions.
- Maximum size of each upload assignment is 50 GB.
- The candidate can not upload files after the examination time has expired.
- Plagiarism check is activated on all home exams in Inspera.
How to inform the students about what? #
The Examinations office will provide all students with general information about exams before the examination period starts. Still, the department/course coordinator must make sure to provide the candidates relevant information pertinent for each exam. This must be done well in advance of the exam, no later than a week before the exam date. All information to the students must be given in Blackboard and via e-mail. This ensures that the information reaches everyone, including candidates without access to Blackboard. The information should:
- Urge students to take a demo test ntnu.inspera.no. If you wish to create a demo test that is more relevant for your course, contact email@example.com. Such a test can be made available to the students via a URL for a limited period of time.
- Brief the students about plagiarism/cheating.
- State any demands for citations.
- Give the students an indication about the design of the question set.
- If the question set contains one or more upload assignments, the students should get acquainted with how to remove personal information from the file they will submit.
- If the candidates are expected to submit .zip files, this should be made clear beforehand, so they can get to know how this is done.
- If the students should submit hand drawings, this should be made clear well in advance, so the students can make sure they have the necessary equipment and skills. See information and user guides directed at the students.
Errors in the question set - how to notify the candidates? #
- If you discover an error in your question set after you have shared it with the planner (administrative staff), but before the exam has started:
- Correct the error.
- Contact the planner/administrative staff at your department and ask for the test to be updated with the latest version.
- It is not possible to make changes to a question set which is connected to an ongoing test. If you discover an error in your question set after the exam has started, follow this procedure:
- Home exams with ordinary duration up to and including 6 hours:
- The teacher contacts the IT Department/Examinations office (tel.: 73 59 66 01) as soon as possible. Have a written formulation for what you wish to convey to the candidates.
- The IT Department/Examinations office assists in sending a notification to the candidates in Inspera Assessment. To make sure all candidates receive the notification, all candidates will also receive an SMS saying they have a new notification in Inspera.
- The teacher will, together with the Examinations office, assess the need for any additional time.
- Home exams with ordinary duration of more than 6 hours:
- The teacher contacts the department administration as soon as possible. Have a written formulation for what you wish to convey to the candidates.
- The department administration sends e-mail notifications to the candidates from FS, using the routine FS214.001.
- The teacher will, together with the department administration, assess the need for any additional time.
- Home exams with ordinary duration up to and including 6 hours:
Good quality assurance of the question set beforehand avoids such situations.
Courses and training #
With all support materials available, along with the possibility of communication between candidates, you are forced to think differently when creating the exam questions. How can you create the questions in such a way that the candidates will not benefit from external resources or communication with each other? Or perhaps the other way around - how can you challenge the candidates to use external resources to solve the question?
A summary of available training resources for the autumn term 2020 can be found on the wiki page Eksamen og vurdering - kurs og opplæring for ansatte.
We would also recommend that you stay up to date on the resources offered by SEED the autumn semester 2020. Information about this can be found on SEED's website. There you will find upcoming activities along with recordings of previous webinars concerning digital assessment.
Check list planner #
- Create the test as usual, as described on the wiki page Opprett prøve i Inspera Assessment (in Norwegian only). Use one of the two test templates for home exams, depending on the duration of the exam. The templates are described on the wiki page Prøvemaler i Inspera Assessment (in Norwegian only).
- Check the test settings
- Anti Plagiarism reports should be activated (default setting in the template)
- SEB should not be activated (default setting)
- Auto submission (default setting) must be activated for all home exams, even those without upload assignments
- Link the correct question set to the test, and make sure it satisfies the current requirements and recommendations
- Does it contain a cover page in accordance to the recommended template? Does it include all necessary information, and is any superfluous information removed?
- For home exams - check the following:
- Should the candidates answer directly in Inspera, or should they upload file(s)? If yes, does the question set contain an upload assignment so the candidate has somewhere to submit the answer?
- How many upload assignments are there? If there are several upload assignments, is it necessary, and if so, have the candidates received information about this in advance?
- If the answers are expected to include hand drawings, is it clear to the candidates how this can be done?
- Check the settings in the Design tab
- Has the teacher defined settings for the question set? If so, click "Fetch from Question Set"
- If not, is it necessary/desirable to hide question titles, enable flagging or show question maximum marks?
- Set the correct grading scale. Be aware that this may deviate from "the norm" when the form of assessment has been changed.
- Activation: The Examinations office activate home exams with a duration of up to and including 6 hours. All other tests are activated by the department.
- The deadline for finishing the tests is 5 working days before the exam date.
General enquiries: 73 59 66 00
Immediate assistance with an ongoing exam: 73 59 66 01