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Co-location of IDI

Co-location of IDI: the overall process  #

The Department of Computer Technology and Informatics (IDI) in Trondheim will be co-locating at Gløshaugen in 2019. This wiki page aims to inform all employees and students about the upcoming move process. 

The appointed working group for the move, has since autumn 2018, and following the general meetings in January of this year, been working to find solutions for new placement of groups and employees. On the 13th of February it was decided that AIT (IDI at Kalvskinnet) will be moving into the IT building´s south wing (IT-Syd). 

The co-location of IDI is part of NTNU’s general co-location project. Both projects emphasise the importance of good processes for participation. 

Latest news #

IT South wing, rebuilding soon finished #

24.10.19: Rebuilding in IT south is soon finished by october, and has been fairly on time. Work started here August 19th, and has been developing througt this fall. Disassembly og roofs, demolition of some walls and lots of electrical asembly, ventilation chanels and painting are examples of what is done here. Weekly building meeting and good coordination between workers has been important to keep track. By November rooms will be cleaned up and furnished. 

LOSAM approved IDI´s plan for placement of employees in office areas   #

At the LOSAM meeting on 04.10.19, the project group at IDI presented the process we had done with placement of AIT-employees for the new offices at IT Building´s South wing, second floor. The employees have participated in the process and the group had finished a placement plan, based on the principals decided at IDI, march 2019.  

LOSAM approved the project groups plan on employee placement. A very good and tidy process, was the feedback IDI got.

Participation  #

All students and staff are encouraged to participate in the IDI co-location project. 

Opportunities for participation are announced events and general meetings, as well as on invitations from the project to discuss the process. 

So far, at the beginning of the co-location project, IDI conducted a seminar at Oppdal with all employees. This has been followed by general meetings to inform about the ongoing co-location process. IDI´s own working group (see chapter below) has discussed the co-location prosess in regular meetings.

  Participation for employees and students takes place in the first three stages: 

Hovedfaser for medvirkning

  

Who works with the co-location process at IDI?  #

The project group at IDI  #

A project group has been established who works with the overall process: 

Prosjektgruppa for samlokalisering ved IDI, 2019

Picture of the project group for co-location at IDI, 2019. Photo: Kjersti Lunden Nilsen

These are also part of the larger working group at IDI: 

The working group at IDI  #

The representatives of the working group bring issues from and to their employee groups and students, who can provide their opinions and input. Matters are brought back to meetings where we discuss solutions and arrive at a basis for decisions. Decisions are made in the project group, by John Krogstie, based on the working group’s work and discussions. 

The working group consists of the following people:

  • Åsmund Haugse - Student Representative Gløshaugen 
  • Joakim Heitmann Tronseth - Student Representative Kalvskinnet 
  • Magnus Själander - Computing 
  • Bart Iver van Blokland - Temporary staff
  • Mads Nygård - DART 
  • Babak Amin Farshchian - ISSE 
  • Birgit Sørgård – Health, Safety and Environment (HSE) 
  • Stein Meisingseth / Hege Annette Olstad - HSE delegates Kalvskinnet 
  • Randi Holvik – HSE delegate Gløshaugen 
  • Alf Høiset - Technical group 

Bilde av arbeidsgruppen IDI samlokalisering

Meeting in the working group, march 2019. From the left: Jan Håvard Ryen, John Krogstie, Morten Antonsen, Mads Nygård, Alf Høiset, Bart Iver van Blokland, Birgit Sørgård, Randi Holvik, Åsmund Haugse, Hege Annette Olstad, Monica Storvik, Joakim Heitmann Tronseth. Photo: Kjersti Lunden Nilsen

  

Employee areas  #

In order to put in place necessary individual workspaces, meeting rooms, laboratories etc., as well as space for necessary common functions, while we also have growth, will entail a considerable densification of people in the IT building. We will also be looking at a more efficient utilization of the areas we already have available. This work takes place in parallel with work to secure the necessary teaching areas.   

Principles for the new office locations decided  #

The project group of IDI decided on the 20th of March the following principles. All of the affected groups at IDI have been heard in this case. An overall assessment will be made in each case, based on the principles:

  • Emplyees with special needs   
  • Leaders with personal responsability 
  • Employees working especially with students, other collegues and external relations 
  • Employees who need to use their phone or Skype on a regular basis

LOSAM case regarding office areas in IT building south wing  #

21.06.2019: IDI got approval from LOSAM (the Local Cooperation Committee) on the area plan of use of second floor offices at the IT building's south wing. Regarding use of common areas, lunch areas and workplaces. See attached office drawings at bottom og page.

Designing and rebuilding of the IT building's south wing   #

In May and June, planning of how the areas both in Realfagbygget and IT building will be rebuilt was done in cooperation with engineers of various disciplines, NTNU and user representatives from IDI. Big and small details of the rooms have been carefully reviewed.  Contractors was invited to at meeting June 19th, and inspected the areas, before a following competition between contractors was held and choice of contractors was made. Rebuilding started August 19th 2019 and will continue through fall 2019. IT South wing is to be finished by November 1st.

Rooms concerned is a new "VisualiseringsLab", "E-LæringsLab" og "SamhandlingsLab" ("Visualization Lab", "E-Learning Lab" and "Collaboration Lab" in the basement (room 015 and 043), and some minor rebuilding project in office areas at the second floor. AIT group from Kalvskinnet is to move in here during week 48, 2019. See drawings of all rooms at bottom of page, attachments. 

01.10.2019: Rebuilding in IT south is in good progress and fairly on time. Weekly building meeting and good coordination between workers is essential and makes the work go forward accordingly. 

The computer museum (Datamuseet) was earlier in room 043, where the "Visualization Lab" is being built. It had to be move for the new lab and is temporary stored at the IT building basement. The computer museum will be reestablished at a new location at NTNU later. IDI is looking to close an agreement and to make a plan for the new areas. 

Student areas  #

Teaching will continue at Kalvskinnet until the end of the semester, autumn 2019. Students will start at Gløshaugen in January 2020, when new learning areas in Realfagbygget will be ready for use.

Alongside the co-location, IDI is also working togehter with the IE-faculty to find solutions for more student workplaces. IDI has applied to rebuild "Drivhuset" at IT South wing 1th floor, and IDI has plans for more work places for our master students here and in "Gamle Fysikk" .

Reconstruction of teaching areas at Realfagbygget during summer 2019   #

The study administration had before building, checked that there will be enough space in Realfagbygget for the teaching at IDI for spring 2020. The case was discussed in the steering committee of SAMLOK at NTNU 5 April 2019. (simulation for the autumn semester 2020 is ongoing and results are expected soon, october)

Rebuilding of the teaching areas in the Realfag building (A block) started June 11th and was mostly finished summer 2019, to avoid disturbances for students and teaching activities. More teaching areas may be added and IDI looks to avoid increased amount of teaching in the afternoon and evening. The reconstructed rooms are in the second and fourth floor, rooms A2-121, A2-127, A2-098 and A4-111. 

From week 48, 2019, necessary work on AV equipment and furnishing will take place in Realfag, A (rooms mentioned above). Som projectors will be added and chairs and tables will be changed (som new, and some reused from other areas at NTNU). This work is done after teaching ends an should not affect greatly for students, so we hope it will be possible to use rooms and working space pretty much as usual. Rooms needs to be finished before start in January, and we appologice for the possible inconvenience it may cause students at IDI. 

Rebuilding in progress at Realfagbygget, room A2-107 (left) and A2-121 (right). Photo: Jan Håvard Ryen

     

Documents and attachments #

Posts about the Co-location process at Innsida

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