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Blackboard - Courses and organizations

This article explains the difference between courses and organizations, as well as giving an introduction to the usage and functionality of organizations. Additionally it shows how you may add users to an organization, either manually or by exporting students from a course.

Norsk versjon - Emner og organisasjoner

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Locating courses and organizations #

When you log on to Blackboard you will see two lists (modules) with a list of courses and organizations you are enrolled in. My Courses (1) in Blackboard is the same as courses in It's Learning (and rooms in Fronter), while My Organizations (2) is similar to what was called projects in It's Learning and shared rooms in Fronter.
Hjemfane

What is the difference? #

Organizations have the same utilities as courses and contain tools for the members to communicate efficiently. You can publish information, participate in discussions and share documents. Organizations is an ideal solution for making contact with other users who do not share your courses, e.g. interdisciplinary project groups. Courses and organizations both share the same tool availablities, such as groups, discussion board, wikis, blogs, etc.

Key differences between courses and organizations #

  • Organizations are not displayed in the students' Blackboard app.
  • Organizations are created through requests to the faculty administration.
  • Courses are created for each course code. The students are added automatically to the course once they are registered for teaching in Student Web.
  • Organizations, on the other hand, are only created by request. This could for instance be an interdisciplinary project that needs a common room for the participants in Blackboard.

How to request an organization #

Requests should be placed by the administrative staff at a faculty or an institute. This means that for example executive officers and advisors can place a request. Faculty contacts for Blackboard can be found in the article Teaching Resources - contacts.

Importing users to an organization #

Users can be added to an organization by adding each user manually ("Adding the exported users to the organization" further down). You may also import several users to an organization from a course if you wish to add a group of students in one go. We will show how you can do this below.

Exporting users from a course #

  1. In order to obtain a list of students from a course, we need to access the course's grade center. First, we open the button Grade center (1) and click on Full Grade Center (2).
    Knappen hele vurderingssenteret
  2. Inside the grade center we move the cursor to the button Work Offline (1) og click on Download (2).
    WorkOfflineDownload
  3. We are then taken to a new page with download options. Here we will tick off the option User Information Only (1) and then click on Submit (2).
    Nedlastingsalternativer.
  4. In the next window we will finish by clicking on DOWNLOAD.
    Last ned til maskin

Prepare the file for import #

  1. The file will be downloaded as an .xls file. We will open this in Excel. It should then appear as shown in the image below. Fil åpnet i excel
  2. In order to extract the data we need, we will select the column containing the usernames and copy these (kopier).
    Kopiere brukernavn
  3. Then we will open an empty Word document, right-click and select the pasting option that says Keep Text Only. The reason for this, and not using the hotkey Ctrl+V, is that only this option will give us the correct formatting of the text.
    lim inn
  4. Next, we will hit Ctrl+H (or use the Replace (Erstatt) button in Word (1)). A "search and replace" window will appear. In the search box we will type "^p" (2) and in the replace box we will type "," (3). This will replace all line breaks with commas. Click on Replace all (Erstatt alle) (4) to complete the action.
    Erstatt Alle
  5. The list should then look something like this, with usernames being separated by commas. We can now import it to the organization.
    Ferdig liste med brukernavn

Adding the exported users to an organization #

  1. In order to add these users to the organization, we first need to enter the organization and open Users and Groups (1) and then click on Users (2).
    Knappen Users
  2. In the following window we will click on Find Users to Enroll.
    Find Users to Enroll
  3. We will then see a text box where we can type the usernames of the users we wish to add. In order to add the usernames we exported earlier, we will simply copy the text from our Word document and paste it in the text box (1). Make sure we have assigned the correct Role (2) and that the organization will be avilable (3). If everything looks good, we will click on Submit (4).
    brukernavnene som tilknyttes
  4. The users will be added to the organization and we can locate them in the list of users.
    Liste over brukere

Managing an organization #

As previously mentioned organizations are managed in much the same way as course rooms. However, since the usage differs slightly from courses, we might need to consider how we want to manage the organization. For instance, interdisciplinary organizations might gain a large number of users. One way to manage this can be dividing the students into groups organized by for example study programs.

Have I been enrolled in an organization? #

Below the list of courses on our home tab, we can find "My Organizations". If you have been added to an organization, it will be displayed in this list. Note that the list is sorted by your role in the organizations.
My Organizations

See also #

Contact #

Orakel Support Services can help if you have questions or if you encounter difficulties.

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